Document Status

Definition

Status of a document in your inbox or in shared folders.

The following statuses can be used in shared folders:

• Read

• Unread

The following, additional statuses can also be used in your inbox:

• ToDo

• In Process

• Completed

Use

The statuses Read and Unread simplify the overview of documents in the inbox and shared folders for users. They can recognize immediately which documents they have not yet read. In addition, these statuses can be implemented as sort criteria, so that the unread documents appear before the read documents in the list display.

When you receive a document with the status ToDo, you can reserve the document. The document is then set to In Process status. When you have processed the document, the status should be set to Completed.

Columns that display the status of a document are available in the folder content list. The Read/Unread column is set by default. You can add other columns to the list yourself.