Inbox Reorganization

Context

If overly large inboxes are affecting system performance, you can use this administration report to move documents from the inbox to private folders. You can determine the conditions under which, and the users for whom, this should be carried out.

Procedure


  1. Call transaction SOY9.

  2. Specify the following:

    • The number of documents in a user's inbox as of which inbox reorganization is to be carried out

    • The age as of which documents are to be moved in cases where this minimum number has been exceeded

    • The user(s) for whom inbox reorganization is to be carried out (certain users or all users with *)

    • Whether inbox reorganization is to be carried out as a test run only or whether changes are to be made in the database

  3. Choose .

Results

Only for Runs with Database Changes

A new folder is created in private folders for those users who meet the specified conditions. They are entered as the owners of this folder. The documents that have exceeded the specified age, and which do not have the status Unread, ToDo, or Reply required, are then moved from the outbox and the resubmissions folder to the private folder.

As Test Run

A list is displayed informing you of the actions of the report. The number of documents that were in the inbox and the number that have been moved to private folders are listed for every user for whom reorganization was started.