Shared Folder

Definition

A folder that is stored in shared folders, that is, the folder is subordinated to the Shared Folders folder, either directly or via several levels. A shared folder is group-specific or client-specific: either all users within one client or a defined group of users are able to access the folder.

Use

Shared folders allow more than one user to access the same document. Authorizations for displaying and editing documents can be defined for each folder.

In addition, an expiration time for documents in this folder can also be specified. If the specified number of days is exceeded, the document is deleted automatically.

If there are a large number of shared folders in a client, the structure may become unclear to users. To avoid unnecessary searches and navigation tasks, individual users can create their own views for shared folders. To do this, you can subscribe to the folders that interest you, so that only those folders are displayed when you access shared folders.

Structure

The owner of a shared folder can assign various access authorizations to users. Shared folders are divided into two categories:

• Client folders

• Group folders

Each user with the required access authorization in the relevant client can access client folders. In addition, users can be assigned different access authorizations.

Only users with the required authorization can access group folders.