Background documentationPercentage of Completion (POC)

 

The percentage of completion or POC shows the progress of a project in percentage terms. It shows the ratio of the activity performed up to a certain period to the total activity planned for a network activity or WBS element.

Prerequisites

  • You have the required roles and authorizations.

  • Financial plans linked with master project structures or bid structures exist.

  • SAP BusinessObjects Analysis, edition for Microsoft Office is installed on your system.

  • You have made the following settings in Customizing under Start of the navigation path SAP Commercial Project Management Next navigation step Project Cost and Revenue Planning End of the navigation path:

    • Define Plan Scenarios

    • Define Resource Types

    • Define Resources

    • Define Plan Types

Features

Characteristics

Financial Plan Item

This column contains the individual nodes of the bid structure or master project structure that you have created. You can add more line items if you wish to plan at the work breakdown structure level.

Line Item

Description It is the short description that defines each node of the structure.

Resource Types

Resource types are a superset of the kind of resources used in a project. Three standard resource types are provided: material, activity, and human.

You can define your own resource types.

Resources

Resources are subsets of resource types – each resource is associated with a resource type. For example, if the resource type is ‘material’, then the corresponding resources may be ‘brick’, ‘cement’, ‘marble’, ‘wood’, and so on.

You can define your own resources.

Key Figures

Plan Cost (Budget at Completion)

It refers to the total budget allocated to the project. This is also referred to as BAC.

Approved Plan Cost

It refers to the approved change request costs.

Pending Plan Cost

It refers to the change request costs that are not approved.

Actual Cost (ACWP – Actual Cost of Work Performed)

It refers to the total costs actually incurred in completing work during a given time period for a network activity or work breakdown structure.

BCWP (Budgeted Cost of Work Performed)

It refers to the budgeted cost of work that has actually been performed on a work breakdown structure or network activity during a specific period of time.

Cost Variance

It refers to the completed work cost when compared to the planned cost. It is calculated by subtracting the BCWP from the actual cost.

BCWS (Budgeted Cost of Work Scheduled)

BCWS refers to the approved budget that has been allocated to complete a work breakdown structure during a specific time period.

Schedule Variance Cost

It refers to the amount of work completed when compared to the planned work schedule. It is calculated by subtracting the BCWS from the actual cost.

Cost (EAC)

It refers to the estimated costs at completion or EAC is the expected total costs for the project.

VAC (Variance at Completion)

It refers to the variance on the total budget at the end of a project. It is the difference between the BAC and the EAC.

Activities

Launching the ETC Workbook

  1. On the Financial Plan screen, select the relevant plan.

  2. Choose Edit.

  3. In the Versions section, select the relevant version.

  4. Choose Forecast.

    The Forecasting dialog box appears.

  5. Select the month you want to forecast for and the POC forecast query.

    The POC planning sheet is launched.

Recalculating POC

  1. Enter a new figure in the POC cell for any month.

  2. On the Analysis ribbon in the Financial Planning section, choose Recalculate. All the key figures are updated.

  3. On the Analysis ribbon in the Planning section, choose Save Data to transfer the data to the InfoCube.