Preprocessing Raw Exposures and Exposure Positions
This program (transaction FTREX31) sets the archiving status for raw exposures and exposure positions in accordance with the minimum retention period specified in the Customizing settings. For the exposure positions selected, the program determines the related raw exposures and sets the archiving indicator for the exposure positions as well as for the raw exposures. Once the archiving indicator has been set, no further changes can be made to the exposure positions and raw exposures. Furthermore, it is no longer possible to create raw exposures in the archived period.
The selection criteria are the Company Code
and the Due Date
of the exposure positions.
You can display the log or save the preprocessing log.
Example
This program has been run for company code 0001 and due date 12/31/1995. Consequently, it is not possible to create raw exposures in this company code with a date preceding 12/31/1995.
You can use the program Reset Preprocessing Raw Exposures and Exposure Positions
(transaction FTREX32) to reset the archiving indicator back to the initial status.
Prerequisites
Define for specific company codes the minimum retention period (in days) for exposure positions and raw exposures in Customizing for Treasury and Risk Management
under 
Transaction Manager
General Settings
Exposure Management 2.0
Archiving Raw Exposures and Exposure Positions
Maintain Company Code-Dependent Retention Periods
.
Features
The program sets the archiving indicator for raw exposures in table TEXT_RAWEXPoS (field RELEASE_STATE = A) and for the exposure positions in table TEXT_POSITIONS (field ARCHIVE_STATE = 2).
You cannot perform a test run, but you can use a reset program to reset the archiving indicator that has been set by running the program.
The preprocessing program first checks whether the flows and sub raw exposures can be archived. It then checks the raw exposures and exposure positions on the superordinate levels. It generally holds that a higher-level entry can be archived if all table entries beneath it can also be archived.
Since raw exposures and exposure positions are closely connected, you cannot view them in isolation from each other.
The following conditions need to be met before an exposure position can be archived:
The due date must fall before the key date for archiving.
There must not be any raw exposures that have not been released and whose sub raw exposures would affect the exposure position.
When there is a payment date, it has to fall before the key date for archiving. (Exception: planned transactions)
If the exposure position has been transferred to Hedge Management, the following applies:
A hedge plan must exist.
A hedged item needs to have been created.
The end date of the hedge plan and the reclassification dates of all related hedge items must fall before the key date for archiving.
Unmatched transactions and the related sub raw exposures are archived when the following applies:
They have been edited manually and set to "Not relevant"
The end date falls before the key date for archiving.
The validity period falls before the key date for archiving
The other sub raw exposures of the related raw exposure can also be archived.
Activities
Enter the
company code
anddue date
.Set the indicators for the logs. You can display the
error log
or thelog
as well as decide whether the log is saved.Run the program.
The system first checks whether the days between the due date entered and the current date matches the minimum residence time entered in Customizing for this company code. If this condition is not met, the system terminates the archiving run. If this condition is met, the system performs the actual checks described above.
Depending on which indicator you have set, the system outputs the error log or the log.
The archiving indicator is set for all raw exposures and exposure positions that can be archived. Once you start archiving for raw exposures (transaction FTREX41) and exposure positions (transaction FTREX42), the system archives them.