Processing Several-Day Time Entries
Use
The majority of time entries recorded for employees relate to the events of one day. Some attendances or absences, however, are spread over a longer period, such as when an employee attends a seminar or is on vacation. These attendances and absences are referred to as several-day attendances and absences.
It is particularly important that time entries relating to work incapacity are recorded as spanning several days so that HR information for subsequent illnesses or relationships of periods of work incapacity, for example, can be documented appropriately. This means that time administrators make only one time entry for the entire period of work incapacity, that is, using a different start and end date, rather entering it separately for each individual day of the period.
You must use the detail screen area sapurl_link_0006_0001_0003 to record several-day time entries, because this is the only view that permits you to enter several-day data records.
Note
If you process a several-day time entry in a list-oriented view, only the current day is changed or deleted. This results in the data records for several-day time entries being split.
In the calendar views and the team views, this effect is apparent when you drag and drop a time data ID to the dominant row.
Note
Example: You have recorded a work incapacity from February 1 through February 5. You now enter an infotype text for February 3 in the Multi-Day View. The system reacts as follows:
The system generates three separate time entries from the several-day time entry and stores them in the infotype as follows:
02/01 – 02/02: Several-day time entry
02/03: One-day time entry with infotype text
02/04 – 02/05: Several-day time entry
This means that the system no longer interprets the work incapacity as a single unit. As a result, it cannot accurately process calculations for continued pay, for example.
If you assign the infotype text to the same time entry in the
Detail
screen area, the text is available on all days where the time entry applies.In addition, the several-day time entry remains intact and is not split.
See also: