The Time Management Status

Definition

You use the Time Management status to control whether and how employees are processed by time evaluation. The status has a fundamental significance for time evaluation.

Use

You use the Time Management status to signify whether an employee’s time data is

  • Evaluated by Time Evaluation

  • Passed on to Payroll

  • Processed only by Payroll

You define each employee’s Time Management status in the Planned Working Time infotype (0007). If you assign an employee an incorrect status, he or she will not be selected for time evaluation or his or her time data will not be evaluated in the way you intended.

Structure

You can assign the following Time Management statuses in the Planned Working Time infotype (0007):

Time Management Status for processing only in the time data processing part of Payroll

  • Time evaluation with planned times (0): Employees with this status are not selected for time evaluation. They cannot therefore be processed in time evaluation. The employee’s time wage types are determined in Payroll time data processing.

Time Management Status for processing time data in Time Evaluation and passing on time wage types formed there to Payroll

  • Time evaluation of actual times (1) and Time Evaluation PDC (2) : Employees with these statuses have all their actual times, that is, all attendance and absence data, recorded. It makes no difference whether attendance times are recorded at time recording terminals or in the Attendances infotype (2002).

  • Time evaluation with planned times (9) : These employees have only the deviations from their work schedule recorded for them. The employees’ planned working times from their personal work schedule are used as the basis for time evaluation.

Time Management Status for processing time data in Time Evaluation without passing on time wage types formed there to Payroll

  • Time evaluation without integration with Payroll (7): You use this status to run time evaluation to handle special time accounts – to accrue absence quotas, for example. It makes no difference whether all of the employees’ actual times are recorded or only the deviations from the work schedule.

The system stores the results of this time evaluation run in cluster B2 , which enables you to run reports on the data, for example. The results are not passed on to Payroll. The time data processing part of Payroll treats the employees as if they had the time management status No time evaluation (0).

  • External services (8): Status for external employees. It makes no difference whether all of the employees’ actual times are recorded or only the deviations from the work schedule. The results of time evaluation are transferred to Materials Management (MM-SRV), and are not passed on to Payroll.

See also: Using Function CHECK to Select Employees