Quota Overview: Checking, Valuating, and Correcting Quotas

Use

The quota overview provides you with access to all information and program functions in the environment of attendance and absence quota administration. From the quota overview, you can check quota credits and correct them if necessary. Quota entitlements are entered manually using the Absence Quotas (2006) and Attendance Quotas (2007) infotypes, or calculated during time evaluation.

For more information on generating absence quotas and leave in time evaluation, see Automatic Accrual of Absence Entitlements .

Features
Information on the status of quotas

You obtain an overview of an employee’s absence and attendance quotas. This includes information on the amount of quota entitlement available, the amount of quota already requested, and the remaining entitlement.

You obtain a detailed overview of all accrual entitlements determined in time evaluation and of the quotas transferred to the Absence Quotas infotype (2006).

Branching to infotypes

You can go directly to the following infotypes to correct quotas and quota deduction:

  • Absence Quotas (2006) and Attendance Quotas (2007) to correct quotas that were entered manually

  • Quota Correction (2013) to correct absence entitlements determined in time evaluation

    There is a special function for transferring the newly calculated entitlements straight to the Absence Quotas infotype (2006) after the next run of time evaluation. They are then available for deduction.

    You can use this function so that employees who are leaving the company can use up or be compensated for all remaining absence entitlement, for example.

  • Absences (2001) and Attendances (2002) to change infotype records

  • If employees want to have their absence entitlements remunerated, you can branch to the Quota Compensation infotype (0416).

    See also: Time Quota Compensation Infotype (0416)

Projecting absence entitlements

You can also make a projection of future absence entitlements. This allows you to say how much leave quota an employee is likely to have at the end of a leave year, for example. The projected entitlements are not saved when you exit the quota overview.

You can, however, print the attendance and absence entitlements determined for an employee. You may want to give the employee a printout of entitlements you have projected for him or her, for example.

Contextual information

You have the following options for obtaining additional information:

  • You can go straight to the message processing function to check the balances determined for the employee in time evaluation, for example.

  • You can obtain information on employees’ attendances and absences by calling the relevant reports straight from the quota overview.