Trip Status Directory
The following overview illustrates the different trip statuses and the form in which trip status is stored in the field string STATU in cluster TE on database PCL1.
Trip Status Sequence in the STATU Field String in Cluster TE
Position |
Name |
Technical Name |
Meaning |
1 |
STATU-DRUCK |
Print indicator |
|
2 |
Request |
STATU-ANTRG |
Approval status |
3 |
Settlement |
STATU-ABREC |
Settlement status |
4 |
TRANS.PAY |
STATU-UEBLG |
Transfer status to Payroll |
5 |
TRANS.FI |
STATU-UEBRF |
Transfer status for Financial Accounting |
6 |
TRANS.DME |
STATU-UEBDT |
Transfer status for data medium exchange |
In positions 4 to 6, there can be either exactly one entry or no entry at all.
Print Indicator Values
Value |
Meaning |
1 |
Not Yet Printed |
2 |
Printed, Subsequently Changed |
3 |
Printed |
Approval Status Values
Value |
Meaning |
1 |
Request Entered |
2 |
Request Approved |
3 |
Trip Completed |
4 |
Trip Approved |
5 |
Request Awaiting Documents |
6 |
Trip Awaiting Documents |
Settlement Status Values
Value |
Meaning |
0 |
Open |
1 |
To Be Settled |
2 |
Settled |
3 |
Canceled |
4 |
Draft |
Transfer Status Values for Payroll
Value |
Meaning |
Space |
Not Paid via Payroll Accounting |
1 |
Paid via Payroll Accounting |
2 |
Payment via Payroll Accounting Canceled |
3 |
Cancellation of Payment via Payroll Taken into Account |
Transfer Status Valuesfor Financial Accounting
Value |
Meaning |
Space |
Not Posted to Financial Accounting |
1 |
Posted to Financial Accounting |
2 |
Posting to Financial Accounting Canceled |
3 |
Cancellation Posted to Financial Accounting |
Transfer Status Valuesfor Data Medium Exchange
Value |
Meaning |
Space |
Not Paid via Data Medium |
1 |
Paid via Data Medium |
2 |
Payment via Data Medium Canceled |
3 |
Cancellation of Payment via Data Medium Taken into Account |
Useful Combinations of Settlement Status with Transfer Status for Payroll, Financial Accounting, and DME
In processing of travel expenses only certain combinations of settlement status values (STATU-ABREC) and transfer status values (STATU-UEBRF, STATU-UEBLG and STATU-UEBDT) are usable.
STATU-ABREC |
STATU-UEBRF |
STATU-UEBLG |
STATU-UEBDT |
0 |
Space |
Space |
Space |
1 |
Space |
Space |
Space |
2 |
Space |
Space |
Space |
2 |
1 |
1 |
1 |
3 |
Space |
Space |
Space |
3 |
2 |
2 |
2 |
3 |
3 |
3 |
3 |
Changes to Trip Status and FI Transfer Status in Dialog
If a trip is saved in dialog, the values for settlement and FI transfer status are changed. Sometimes a new version of the trip (sequential number from 99 down) may also be created in the database to make adjustment postings possible.
Case 1: Settlement status is set toOpen
Old Status |
New Version Is Created |
New Status |
||
STATU-ABREC |
STATU-UEBRF |
STATU-ABREC |
STATU-UEBRF |
|
New trip |
0 |
Space |
||
0 |
Space |
0 |
Space |
|
1 |
Space |
0 |
Space |
|
2 |
Space |
0 |
Space |
|
2 |
1 |
Yes |
0 |
Space |
3 |
Space |
0 |
Space |
|
3 |
2 |
0 |
Space |
|
3 |
3 |
Yes |
0 |
Space |
Case 2: Settlement status is set toTo Be Settled
Old Status |
New Version Is Created |
New Status |
||
STATU-ABREC |
STATU-UEBRF |
STATU-ABREC |
STATU-UEBRF |
|
New trip |
2 |
Space |
||
0 |
Space |
2 |
Space |
|
1 |
Space |
2 |
Space |
|
2 |
Space |
2 |
Space |
|
2 |
1 |
Yes |
2 |
Space |
3 |
Space |
2 |
Space |
|
3 |
2 |
2 |
Space |
|
3 |
3 |
Yes |
2 |
Space |
Case 3: Settlement status is set toCanceled
Old Status |
New Version Is Created |
New Status |
||
STATU-ABREC |
STATU-UEBRF |
STATU-ABREC |
STATU-UEBRF |
|
New trip |
3 |
Space |
||
0 |
Space |
3 |
Space |
|
1 |
Space |
3 |
Space |
|
2 |
Space |
3 |
Space |
|
2 |
1 |
Yes |
3 |
2 |
3 |
Space |
3 |
Space |
|
3 |
2 |
3 |
2 |
|
3 |
3 |
Yes |
3 |
Space |
Changes to Trip Status and Payroll Transfer Status in Dialog
If a trip is saved in dialog, the values of the settlement status and the payroll transfer status change. Sometimes a new version of the trip (sequential number from 99 down) may also be created in the database to make adjustment postings possible.
Case 1: Settlement status is set toOpen
Old Status |
New Version Is Created |
New Status |
||
STATU-ABREC |
STATU-UEBLG |
STATU-ABREC |
STATU-UEBLG |
|
New trip |
0 |
Space |
||
0 |
Space |
0 |
Space |
|
1 |
Space |
0 |
Space |
|
2 |
Space |
0 |
Space |
|
2 |
1 |
Yes |
0 |
Space |
3 |
Space |
0 |
Space |
|
3 |
2 |
0 |
Space |
|
3 |
3 |
Yes |
0 |
Space |
Case 2: Settlement status is set toTo Be Settled
Old Status |
New version is created |
New Status |
||
STATU-ABREC |
STATU-UEBLG |
STATU-ABREC |
STATU-UEBLG |
|
New trip |
1 |
Space |
||
0 |
Space |
1 |
Space |
|
1 |
Space |
1 |
Space |
|
2 |
Space |
1 |
Space |
|
2 |
1 |
Yes |
1 |
Space |
3 |
Space |
1 |
Space |
|
3 |
2 |
1 |
Space |
|
3 |
3 |
Yes |
1 |
Space |
Case 3: Settlement status is set toCanceled
Old Status |
New Version Is Created |
New Status |
||
STATU-ABREC |
STATU-UEBLG |
STATU-ABREC |
STATU-UEBLG |
|
New trip |
3 |
Space |
||
0 |
Space |
3 |
Space |
|
1 |
Space |
3 |
Space |
|
2 |
Space |
3 |
Space |
|
2 |
1 |
Yes |
3 |
2 |
3 |
Space |
3 |
Space |
|
3 |
2 |
3 |
2 |
|
3 |
3 |
Yes |
3 |
Space |
Changes to Trip Status and DME Transfer Status in Dialog
If a trip is saved in dialog, the values for settlement status and DME transfer status are changed. Sometimes a new version of the trip (sequential number from 99 down) may also be created in the database to make adjustment postings possible.
Case 1: Settlement status is set toOpen
Old Status |
New Version Is Created |
New Status |
||
STATU-ABREC |
STATU-UEBDT |
STATU-ABREC |
STATU-UEBDT |
|
New trip |
0 |
Space |
||
0 |
Space |
0 |
Space |
|
1 |
Space |
0 |
Space |
|
2 |
Space |
0 |
Space |
|
2 |
1 |
Yes |
0 |
Space |
3 |
Space |
0 |
Space |
|
3 |
2 |
0 |
Space |
|
3 |
3 |
Yes |
0 |
Space |
Case 2: Settlement status is set toTo Be Settled
Old Status |
New Version Is Created |
New Status |
||
STATU-ABREC |
STATU-UEBDT |
STATU-ABREC |
STATU-UEBDT |
|
New trip |
1 |
Space |
||
0 |
Space |
1 |
Space |
|
1 |
Space |
1 |
Space |
|
2 |
Space |
1 |
Space |
|
2 |
1 |
Yes |
1 |
Space |
3 |
Space |
1 |
Space |
|
3 |
2 |
1 |
Space |
|
3 |
3 |
Yes |
1 |
Space |
Case 3: Settlement status is set toCanceled
Old Status |
New version is created |
New Status |
||
STATU-ABREC |
STATU-UEBDT |
STATU-ABREC |
STATU-UEBDT |
|
New trip |
3 |
Space |
||
0 |
Space |
3 |
Space |
|
1 |
Space |
3 |
Space |
|
2 |
Space |
3 |
Space |
|
2 |
1 |
Yes |
3 |
2 |
3 |
Space |
3 |
Space |
|
3 |
2 |
3 |
2 |
|
3 |
3 |
Yes |
3 |
Space |
Changes to Print Indicator When a Trip Is Saved in Dialog
If a trip is saved in dialog, the print indicator (STATU-DRUCK) value also changes.
Print Indicator |
|
Old Status |
New Status |
New trip |
1 |
1 |
1 |
2 |
2 |
3 |
2 |
Change to Settlement Status During Settlement of Trips
After settlement, the settlement status (STATU-ABREC) value also changes.
Settlement Status |
|
Old Status |
New Status |
1 |
2 |
3 |
3 |
Change to Print Indicator When Trips Are Printed via the Travel Expenses Standard Form or Summarized Forms
After printing, the value of the print indicator (STATU-DRUCK) changes.
Print Indicator |
|
Old Status |
New Status |
1 |
3 |
2 |
3 |
Changes to Settlement Status and Transfer Status After Posting to Payroll
If a trip is posted to Payroll, the settlement status (STATU-ABREC) and the transfer status (STATU-UEBLG) change.
Old Status |
New Status |
||
STATU-ABREC |
STATU-UEBLG |
STATU-ABREC |
STATU-UEBLG |
2 |
Space |
2 |
1 |
2 |
1 |
2 |
1 |
3 |
3 |
3 |
|
3 |
2 |
3 |
3 |
3 |
3 |
3 |
3 |
Changes to Settlement Status and Transfer Status After Posting to Financial Accounting
If a trip is posted to Financial Accounting, the settlement status (STATU-ABREC) and the transfer status (STATU-UEBRF) change.
Old Status |
New Status |
||
STATU-ABREC |
STATU-UEBRF |
STATU-ABREC |
STATU-UEBRF |
2 |
Space |
2 |
1 |
3 |
Space |
3 |
3 |
3 |
2 |
3 |
3 |
Changes to Settlement Status and Transfer Status After Posting with DME
If a trip is posted via data medium exchange, the settlement status (STATU-ABREC) and the transfer status (STATU-UEBDT) change.
Old Status |
New Status |
||
STATU-ABREC |
STATU-UEBDT |
STATU-ABREC |
STATU-UEBDT |
2 |
Space |
2 |
1 |
3 |
Space |
3 |
3 |
3 |
2 |
3 |
3 |