Automatically Approve Travel Requests

Process Flow

The automatically approve travel request workflow describes the following process:

The employee creates a travel request in the system using the Travel Manager .

The travel request is automatically set to Approved by the system if all of the following requirements are met:

  • The total amount for Advances is smaller than the prearranged value.

  • The employee has provided an estimation of the probable total cost of the trip

  • The estimated amount is smaller than the predefined amount allowed.

If either one of these criteria is not met, the travel request must be approved by the employee's manager. The system uses the organizational plan to determine the manager automatically.

The manager can then approve or reject the request/travel expense statement.

If the manager approves the trip, the employee who submitted the request is informed of this approval in an automatically generated mail.

If the travel request is rejected, the manager creates a message that is sent to the employee as a mail.

Note Note

The workflow automatically approve travel request is based on the object Travel Request , that you can use in the Travel Manager.

End of the note.

Figure: Approve Travel Request Automatically