Transfer of Receipts from Mobile Devices

The function enables you to integrate receipts from mobile devices into the expense report.

Receipts from mobile devices contain at least the following data:

Expense type
Amount
Currency
Date

Receipts from mobile devices can also contain a file (such as a photographed taxi receipt) that is stored in the optical archive via ArchiveLink.

Integration

The receipts from mobile devices are available in the following Travel Management applications:

Travel Expenses transactions in SAP GUI
Expense report and express expense sheet in the Web Dynpro ABAP-based user interface

Prerequisites

Before you can integrate receipts from mobile devices, you must be using an optical archive with ArchiveLink and have made the following entries in Customizing for ArchiveLink:

In Customizing for SAP NetWeaver under Application Server Basis Services ArchiveLink Basic Customizing Edit Document Types , you have created the HRITRV_MOB document type.
In Customizing for SAP NetWeaver under Application Server Basis Services ArchiveLink Basic Customizing Edit Links , you have linked this document type to the business objects BUS2089 and BUS2089B, to your content repository, and to a link table.

The RBA entry in the HR feature for travel expenses parameters (TRVPA) must be unequal to 0 (RBA is set to 0 by default). You can edit this HR feature in Customizing for Travel Expenses under Start of the navigation path Dialog and Travel Expenses Control Next navigation step Travel Expenses Control Set Up Feature TRVPA for Travel Expenses Parameters End of the navigation path .

Features

The system displays the receipts from mobile devices in the receipt buffer.

Users can add receipts from mobile devices to their expense reports from the receipt buffer and also link these to other receipts. For more information, see Transfer of Receipts from the Receipt Buffer.

In the receipt overview, the new Attachments column indicates whether one or more attachments are assigned to a receipt. An attachment is either a receipt from a mobile device or was added to the receipt as a file. From the receipt overview, users can display receipts from mobile devices that were added to a receipt by choosing the pushbutton or the link in the Attachments column.

When the expense report is saved, all attachments linked to a receipt are also linked to the expense report. As a result, the system also displays all attachments for the receipts in the list of attachments for the expense report.