Handling Deductions

The legal requirements for the French Public Sector have been applied regarding deductions in travel expenses as follows:

Domestic trips

In accordance with French laws regarding the Public Sector the following is possible for domestic trips:

  • Deductions can be made for free meals or accommodations

  • Travel expenses reimbursements can be reduced by 50 % if the traveler is provided with accommodation in special accommodation for the Public Sector.

Within a domestic trip a deduction of 50 % or 100 % can be applied for meals or accommodations per individual day.

Customizing

Theses values are stored in the IMG activity Define Deductions (V_T706A). or the Industry Business Solution for the French Public Sector there are 10 additional fixed values for the key for the travel expense deduction type:

  • Deduction values 1, 2, 3, 4, 5: Meals deduction for French Public Sector

  • Deduction values 6, 7, 8, 9, 0: Accommodations deduction for French Public Sector

In standard Customizing in the IMG activity Define Deductions for the trip provision variant France Public Sector (FR) two entries (50% and 100%) are each supplied for the deductions from meals and the deductions for accommodations.

Data entry dialog

In the Travel Expenses dialog, the entry texts are displayed together with the respective percentage in F4 input help.

Notes:

  • For accommodations deductions, note that the night previous to the specified date is reduced. Consequently, a deduction that is entered for 10/20/2000 reduces the accommodations per diem for the night from the 19th to the 20th. If the start time is after 00:00, the first night cannot be active for entries since it normally can not be reduced. (It is possible to change this entry in Customizing for Travel Management under Start of the navigation path Travel Expenses Next navigation step Master Data Next navigation step Check Travel Expense Constants, End of the navigation path, but you should not do so, because if you do, the system no longer complies with statutory requirements).

  • For technical reasons, the values for F4 input help can not be represented for exact days: If date limitations occur in the itinerary for which the values in IMG activity Define Deductions, the old values may be displayed in some cases. When trips are settled, however, the system always reads the values according to the Customizing entries.

International trips

For international trips French law does not differentiate between meals per diems and accommodations per diems. One per diem exists for both.

Customizing

The values for deductions for international trips are also stored in standard Customizing in the IMG activity Define Deductions for the trip provision variant France Public Sector (‘FR‘).

Data entry dialog

Since only one per diem exists for meals and accommodations, only one column for deductions is offered in entry dialog, in which - as described above - you can choose travel expense deduction types.

Activities

Customizing

Check the settings in the following IMG activity:

  • Customizing for Start of the navigation path Travel Management Next navigation step Travel Expenses Next navigation step Trip Reimbursement Amounts Next navigation step Deductions Next navigation step Define Deductions End of the navigation path .

Data entry dialog

To enter a deduction for accommodations or meals, in on the Deductions tab in Travel Expense Manager, choose the relevant entry in the Meals Deduction and Accommodations Deduction columns (for domestic trips) or in the Meals/Acc. Deduction column (for international trips).