Entry Function: Receipts
You have to record all trip expenses that cannot be settled by per diem or flat rate for statutory or company-specific reasons, as individual receipts. You can use the Receipts
entry function to enter the individual receipts.
You can access this function in the Travel Manager
, the Travel Expense Manager
, and the Travel Calendar
.
Prerequisites
To be able to record individual receipts, you must have defined travel expense types and assigned the corresponding wage types in Customizing for Travel Expenses
.
Features
You record individual receipts using a travel expense type, the travel expense amount in the original receipt currency, and the receipt date. If you enter a foreign currency, the system determines the valid input tax code and the exchange rate for the trip currency for the receipt date specified. You can change all of these entries at any time.
A Receipt Wizard is available for processing complex receipts (such as hotel bills paid by a company). The Receipt Wizard helps you to deduct private expenses (such as minibar charges), divide other expense types (such as meals), and split overall receipts into individual receipts per day.
When you have entered the data, the system checks whether your data is sufficient for travel expense processing. Another dialog box may appear in which you are required to enter additional receipt information.
If the check is successful, the cursor is positioned in the first cell of the next row. You can use the SHIFT+TAB key combination to navigate to the previous cell in the table of receipts.