Information Retrieval

Download a Person's Personal Information Report

The ability to download a person’s personal information report is an important aspect of data rights. Every person who has their data saved in the Rural Sourcing Management system has the right to request and see the data that has been collected about them, as required by law. If someone requests to see the personal data that has been collected about them by the Rural Sourcing Management system, follow the steps below to show it to them or print a copy for them:
  1. Select the Master Data tab on the left side of the screen.
  2. Select the Persons page.
  3. Click on the person in the list that you want to download a personal information report about.
  4. Click Download on the top right of the Person’s page.
  5. Click on the personal information report that you have just downloaded when it appears at the bottom of the screen. The personal information report can also be found in the Downloads folder of your computer, if you are using a PC computer.
  6. The personal information report will open as a PDF file and includes the information recorded about the person in the Rural Sourcing Management system. You can show this to or print this report for the requesting person.

Master Data and Transactional Data Download

Users with an Administration role and proper permissions can initiate a download of the master and transactional data listing through the Web Interface. The master data and transactional data download is in the form of an Excel data sheet.

The data file downloaded matches the format and structure of the master data sheet you used to create your initial master data and transactional data.

For full details on downloading master data, see Master Data Downloads.

The transaction data file downloaded contains all transactions recorded in the system, To excerpt transactions of a specific person, you can filter the raw Excel file by the person ID.

For full details on downloading transactional data, see Transaction Downloads.