Service Provider for ArchiveLink Documents

Use

The service provider for ArchiveLink documents can integrate all documents stored using ArchiveLink into Records Management. It can also create new documents within Records Management that can be managed and searched for by ArchiveLink. For more information about ArchiveLink, see the ArchiveLink documentation.

SP POID Parameters

CREP_ID

ID of the content repository in which the document is stored

DOC_CLASS

Document class of the document

DOC_ID

Document ID (assigned to the document by the content repository)

Connection Parameters

You enter values for the connection parameters in registry maintenance when you create an element type in the service provider for ArchiveLink documents.

BO_KEY

Business object key (optional)

BO_TYPE

Business object type (optional)

CLIENT

Client (optional)

CREP-ID

Content Repository ID (optional)

DOC-TYPE

Document type (optional)

Entering values for these parameters restricts the element type to only include documents that fulfill the parameter values. The values must match those entered in ArchiveLink Customizing. For more information, see the ArchiveLink documentation in the section Basic Customizing.

If you do not enter values for the parameters, the user can define the business object and document type in the dialog. Exception: If a document type is created within a record, the system always links the document with an instance of the business object type RECORD. The instance of this business object type is the record in which the document is inserted.

DOCUMENTSPACE

Document area (optional)

The values entered for this parameter will influence how the ArchiveLink document search works. For more information see Customizing the Search.

RFC-DESTINATION (optional)

Enter the RFC destination of the system from which the ArchiveLink documents are to be incorporated.

If the ArchiveLink document is to be incorporated from the local system, do not enter a value.

STATE_PROFILE_ID

As the value, assign the name of a status profile that you created in the IMG activity Start of the navigation path Customizing for Status Management Next navigation step Define Status Profile End of the navigation path . For more information, see the IMG in the online documentation customizing status management.

Customizing the Search

There are two ways of searching for ArchiveLink documents:

Using the Document Finder (the ArchiveLink search interface)

To activate searches using Document Finder, enter the technical name of a document area in the connection parameter DOCUMENTSPACE. This will then be offered to the user carrying out the search in Document Finder.

For information about how to set up a document area see Customizing for Document Finder.
Using the Records Management search dialog

To activate searches using the Records Management search dialog, leave connection parameter DOCUMENTSPACE empty. Instead of making an entry there, you need to create an attribute model and assign this to an element type for ArchiveLink documents.

An attribute model is a freely definable group of attributes that is managed in the Records Management standard attribute repository. You assign the attribute model to an element type for ArchiveLink documents. All documents belonging to the element type then have the attributes defined in the attribute model. The attribute values can be assigned by the user. The Records Management search dialog is used for the attribute search.

You create your attribute model in the Records Management Implementation Guide (IMG) under Customizing for Attributes (Property Unification), in the activities Create/Change Model - Element Type Assignment, Register/Change Tables/Structures for the Default Attribute Repository, Generate Attribute Descriptions from Registered Tables, and Create/Change Attribute Descriptions. For more information, see online help for the individual activities.