Generating Record Numbers and Document Numbers

Procedure


  1. In change mode, or when you create records or documents, choose Attributes

    The system displays the dialog box Display Attributes.

  2. Choose the input help for Unique ID.

    The dialog box for selecting a generation rule is displayed.

  3. Select a rule and choose .

    • If the type of the rule element does not require you to enter values, the record number is generated automatically. To complete the generation process, choose .

    • If you have to enter values, the dialog box Entry for Generation Rule is displayed.

  4. Use the input help to select the corresponding values.

  5. If you select Default, this value cannot be changed when record numbers are regenerated. You do not need to make an entry since the value has already been specified.

    Depending on the specified generation rule, various dialog boxes are displayed for entering values.

  6. In the dialog box Display Attributes, there are two functions that you can select in the field Unique ID:

    • Use Current Default: When the record number is assigned, the specified default value is used. This means that the unique ID is generated automatically.

    • New Default: You can change the specified default.

    To activate these functions, choose or .