PDF-based Print Forms for POWER Lists

PDF-print forms are used for printing in SAP systems. A PDF-based print form is a form designed for mass printing in SAP systems. It has the standard Portable Document Format (PDF).

Per default the outputs refer to smart forms. To get a PDF output for documents in Personal Object Work lists (POWER lists), you have to execute the procedure described below.

To get a PDF output at this time, it must be ensured that an output has been created.

The output type must refer to PDF-based print form (Adobe forms).
For more information see section “Customizing”.
Basically the output can be created either manually for each document or automatically when a new document is saved.
For more information see section “Output Condition Record”.

Sales Documents

In POWER lists for Sales Person you work on homepages dealing with following documents:

Quotations
Sales Orders
Complaints

Display PDF-based Print Form

Working in a POWER list you select a line and press Change .

This navigates to the transaction for changing the sales document, e.g. transaction code VA02 for Change Sales Order.
Here you can call the print preview. You can find this function in the menu.

PDF-Based Form

Following PDF-based form is available: SD_SDOC_ FORM 01 (printing program SD_SDOC_PRINT01).

Customizing

To maintain the output types you can choose following procedures:

Enter transaction code V/30 (Maintain Output Types for Sales Documents).
Choose theIMGactivity using path Sales and Distribution Basic FunctionsOutput Control Output Determination Output Determination Using the Condition Technique Maintain Output Determination for Sales Documents Maintain Output Types.

Per default the output types KYK4 (quotation) and KYK1 (sales order, complaints) are used. These refer to smart forms.

The output types AN00 (Quotation) and BA00 (Sales Order, Complaints) are also available and refer to the PDF-based print form (Adobe forms). These forms are part of the Business Function SD_01 (Logistics S&D Simplification). Therefore they are only available, if the Business Function SD_01 is switched on.

If you want to use them, no activities are necessary.
If you want to use customer-specific forms, you have to create your own output types that refer to your customer-specific PDF-based forms and perform the customizing steps at the same IMG level.

In the last step you define the print parameters for the output type. Choose theIMGactivity using path Sales and Distribution Basic Functions Output Control Define Print Parameters.

Output Condition Record for Sales Documents

To maintain output condition record choose inSAPmenu path Start of the navigation path Logistics Next navigation step Sales and Distribution Master Data Output Sales Document Create/Change/Display End of the navigation path (transaction codes VV11, VV12, VV13).

The selection criteria here depend on customizing settings Start of the navigation path (Sales and Distribution Next navigation step Basic Functions Output Control Output Determination Output Determination Using the Condition Technique Maintain Determination for Sales Documents Maintain Condition Tables. End of the navigation path

Important are following entries:

Message transmission medium (Medium)

Set value 1 (Print output).
Dispatch time (Date/Time)

Set value 4 (Send immediately when saving the application).

Billing Documents

This information is relevant for homepages dealing with billing documents.

Display PDF-based Print Form

Working in a POWER list you select link Change Billing Document.

This navigates to the transaction for changing billing documents (transaction code VF02).
Call the print preview. You can find this function in the menu Billing document Issue Output To . In the popup the output is already selected. Press Print Preview (Ctrl+Shift+F1).

PDF-based Form

Following PDF-based form is available: SD_INVOICE_ FORM 01 (printing program SD_INVOICE_PRINT01).

Customizing

To maintain the output types you can choose following procedures:

Enter transaction code V/40 ( Maintain Output Types for Billing Documents ).
Choose theIMGactivity using path Sales and Distribution Basic Functions Output Control Output Determination Output Determination Using the Condition Technique Maintain Output Determination for Billing Documents Maintain Output Types.

Per default the output type KYK2 (billing documents) is used. It refers to smart form.

The output types RD00 is also available and refers to the PDF-based print form (Adobe form). This form is part of the Business Function SD_01 (Logistics S&D Simplification). Therefore it is only available, if the Business Function SD_01 is switched on.

If you want to use them, no activities are necessary.
If you want to use customer-specific forms, you have to create your own output types that refer to your customer-specific PDF-based forms and perform the customizing steps at the same IMG level.

In the last step you define the print parameters for the output type. Choose theIMGactivity using path Start of the navigation path Sales and Distribution Next navigation step Basic Functions Output Control Define Print Parameters. End of the navigation path

Output Condition Records for Billing Documents

To maintain output condition record choose inSAPmenu path Start of the navigation path Logistics Next navigation step Sales and Distribution Master Data Output Billing Document Create/Change/Display End of the navigation path (transaction codes VV31, VV32, VV33). For more information see section “Output Condition Record for Sales Documents”.

Delivery Notes

This information is relevant for homepages dealing with deliveries.

Display PDF-based print form

Working in a POWER list you select a line and press Change.
This navigates to the transaction for changing deliveries (transaction code VL02N).
Then press button Back (F3).
Thereafter you can proceed as described for billing documents, i.e. in the menu Outbound Delivery choose Issue Output To .

PDF-based Form

Because no PDF-based form is available, you have to create customer-specific forms.

Customizing

To maintain the output types you can choose following procedures:

Enter transaction code V/34 ( Maintain Output Types for Outbound Deliveries ).
Choose theIMGactivity using path Sales and Distribution Basic Functions Output Control Output Determination Output Determination Using the Condition Technique Maintain Output Determination for Outbound Deliveries Maintain Output Types.

Per default the output type KYK3 (outbound deliveries) is used. It refers to smart form.

As there is no PDF-based form (Adobe form) in the standard system available, you have to define customer-specific forms and output types referring to them.

Perform the customizing steps at the same IMG level.
In the last step you define the print parameters for the output type. Choose IMG activity using pathLogistics Execution Shipping Basic Shipping Functions Output Control Define Print Parameters.

Output Condition Records for Outbound Deliveries

Start of the navigation path To maintain output condition record choose in SAP menu pathLogistics Next navigation step Sales and Distribution Master Data Output Outbound Deliveries Create/Change/Display(transaction codes VV21, VV22, VV23). For more information see section “Output Condition Record for Sales Documents”. End of the navigation path