Definition

The unique number of a preprinted, prenumbered form . This is distinct from the document number , which is the number of a system document.

Use

You are required to record the official document number of all incoming and outgoing correspondence. This means that when you post a document sent to you by a vendor, you enter the official document number in the Reference field. Depending on your Customizing settings, the system automatically checks the format of the number.

Similarly, when you print a system document on a prenumbered form, the system automatically records the official document number in the system document’s Reference field. If you then have to reprint a system document on a different form (for example, if you rip the first form), the system changes the official document number assigned to the system document and voids the first prenumbered form.