Find and Access Content in the Catalog

Your organization may have hundreds or thousands of saved content files that were carefully created, such as stories, analytic applications, and more. However, among the mass amount of content, there might be files that contain outdated information or be the result of users experimenting with various features. How do users know which files they can trust?

They can use the catalog!

The catalog is a single access point within SAP Analytics Cloud where users and teams can find content. Content creators can publish content to the catalog, and users will be able to discover that content on the Catalog tab of their Home screen. Because a special permission is needed to publish content to the catalog, users will know that the catalog content has been vetted by a reliable person.

You can quickly find content in the catalog using one of these options:

• Select the sort option to display the content in the order that best suits your interests.

  

• Type keywords in the Search to find a specific card. You can search for a resource name, description, tags, user ID, and display names.
• Select predefined content filters and type filters on the catalog content. For more information, see the next section.

When a lot of content has been published to the catalog, it can be difficult to find specific content. To help you see only the content that you’re interested in, use the Filter panel. The Filter panel is where you select the filters to show only the content that you're interested in.

To open the Filter panel, select  Filter.

When you select the filters, you’ll notice that the filters cascade. This means that the list of filters and the item counts automatically update (become hidden) based on the content items that appear in the catalog after you selected the filters you want.

Consider this example. When no filters are selected, you can see all five published items in the catalog. With the Filter panel open, you can see which filters have been applied to the content and the item count for each filter.

Under the Line of Business filter, you select Sales. Only two published content cards that have the Sales filter applied to them appear in the catalog.

Other things you’ll notice:

• The number of filters selected (one in this example) appears at the top of the Filter panel and on the Filter button.

• The custom content filters show only the ones that have been applied to the content.

• The Type filters only show the content types that have been published to the catalog (Stories and Models).

• The item count for each of the filters has changed based on the number of content items that appear in the catalog.

You then select a second filter: under Language, select English. Only one published item appears. The Filter panel is updated to show only the remaining filters that are applied to the content and the Type filter shows only the types of content that the remaining custom filters have been applied to. The item counts are updated to reflect the remaining content.

Content that is recommended appears for all users at the top of the catalog before the unrecommended items. These recommended items are marked with a pushpin. The sorting and filtering features are also applied to recommended items.

When someone publishes content to the catalog, they can choose whether or not to grant Read access.

• If they don't grant Read access, you'll need to request access to the content by selecting Request on the card. See the next section Requesting access to content published to the catalog for details.

• If they grant Read access, you can select Open on the card.

For cards that you have Read access to, you can either open the card's underlying content (for example, a story or dataset) or view the card details:

• Select Open on the card to view the underlying content. If the card contains secondary links, for example links to related websites, choose whether to open the main content link (which is shown first) or one of the secondary links.

  

• Select the card to show the detailed information about the content, such as links to related websites, and any filters that have been applied.

  

  If you have the appropriate permissions, you can perform any of the following tasks as needed:

  • If you are assigned a role with the Execute permission for Publish Content, you can select Recommend to recommend the content.

  • If you are assigned a role with the Execute permission for Publish Content and have the Share access right for the content, select Manage to choose who can see the content.

  • If you are the content owner or have the Update access right for the content, select Edit to edit the content card details.

    Note

    Changing the name or description of a catalog card will also change the name or description of the underlying file.

Select  on the card if you want to add it to your favorites. If the Favorites is enabled, you can select the tab and then view and access the card.