Export Data

In data analyzer you have different options to export data from your table.

You can export data from your table as To start the export, choose Export in the table's context menu and select under File Type your preferred export file.

Export Data to PDF

When selecting Export from the table's context menu you can choose to export the data to PDF. On selection of PDF within the dialog, you can configure the layout of the table exported to PDF.

How it exports depends on the size of the Table when compared to the PDF page dimensions. Page orientation, paper size, location of the page number and the name of the file you are exporting are some other properties you can set.

You can choose whether to display an appendix. If you choose to include an appendix, metadata will be displayed within the output on the appendix page.

Prerequisites and Restrictions

The following restrictions apply to table exports that have the Scope set to All:
  • Maximum number of columns: 60.

  • Maximum number of cells of data: 750,000

  • Formatting (such as cell color, font styles, and so on) will not be exported.
  • Hyperlinks are removed

PDF Page Size, Page Orientation, Pre-Conditions and Table Split

If the chosen PDF page size and orientation is not sufficient to accommodate all the data, the data is split over multiple pages, both horizontally and vertically as required. For the PDF creation the following pre-conditions are checked:
  • The chosen PDF page size should be of sufficient height to accommodate all the rows that contain column dimension headers and attributes, plus at least one more row containing either data cells or row dimension headers.

  • The width must be sufficient to accommodate all columns containing row dimension headers/attributes and at least one column containing data cells.

If either of these pre-conditions are not met, an error message is displayed suggesting that you should choose a bigger page size and orientation.

If this occurs, the table will be split from left to right and top to bottom across multiple PDF pages by default. If the Table does split there will be an indication above the table split by displaying which row and column is being displayed. for example. 1 - 1 The table row and column headers will be repeated when a table split occurs.


When you choose scope All all hierarchy nodes are shown as expanded within the PDF document, whereas with scope Point of View, the nodes are exported as they are displayed in the table from which the data is exported. To illustrate hierarchy levels, cell texts are indented for hierarchies in row dimension members and vertically aligned for hierarchies in column dimension members.

The data exported with scope Point of View is considered live data from the table, where as with scope All, the data is acquired data.


Expansion symbols for indented hierarchies in the exported table output to PDF are not displayed.


Formatting is included by default for PDF. Number formatting includes scaling, units and currencies that were defined in the model and story.

How to Export Your Data to PDF

  1. Choose the table.

  2. Choose Start of the navigation path (More Actions)  Next navigation step  ExportEnd of the navigation path.

  3. In the dialog, provide a name for your PDF file. For your table verify that theFile Type field shows PDF.

  4. Choose the scope for your PDF file:
    Option Description
    All Exports everything that data source has with the same filters applied and with hierarchies expanded.
    Point of view

    Default export. Exports what you see in the table grid (all the visible rows and columns).

    This export includes comment columns, calculations, and hierarchy levels in separate columns.


    The formatting to maintain scaling, units, and currencies included by default.

  5. Choose the page orientation to set how the export output is displayed:
    Option Description
    Landscape Default export. Sets the orientation of the export output.
    Portrait Sets the orientation of the export output.
  6. Choose the paper size to set the paper size of the export output:
    • A2

    • A3

    • A4 (default export)

    • A5

    • Letter

    • Legal

  7. Choose the page number location:
    • None (default export)

    • Header

    • Footer

  8. Decide whether you want an appendix in your PDF export. By default no appendix is displayed.

    The appendix must be included to have metadata displayed in the PDF export.

    The following metadata will be displayed on the appendix page, if you have included the appendix in your PDF export::
    • Tenant URI

    • Query Name

    • Info Provider Name

    • Created By

    • Created On

    • Variables

    • Filters

  9. Depending on your web browser settings, your file is saved automatically or a dialog opens for you to choose where to save your file.