Configure Workspaces

We're introducing a new way to collaborate. As an administrator, you can set up virtual workspaces for your organizational setup, allowing you to more easily manage all of your content and users.

Who does this apply to?
  • Users with Read and Manage permissions for Workspaces.
  • Admin and BI Admin standard application roles.

Getting to Know Workspaces

With SAP Analytics Cloud workspaces, you can create virtual workspaces that mimic any organizational setup. You can assign teams and workspace administrators to separate groups, giving you greater content management capabilities. There are many benefits to setting up workspaces; for example, you can:
  • Manage a large amount of content and users
  • Create workspaces for different departments (for example, finance, HR data) to facilitate sharing department-relevant content
  • Set up workspaces for different lines of business to manage cross-product information spillover
  • Easily create, then delete workspaces for short-term projects whose team members are temporary

Understanding the Workspace Roles

Learn more about the different workspace roles and restrictions.

Capabilities Administrator Workspace Administrator Content Creator
Create a workspace ✓    
Delete a workspace ✓    
Assign or remove teams ✓    
Assign or remove a workspace administrator ✓    
Transport workspaces and their content to another tenant ✓    
View Workspace Management ✓ ✓  
Open System view of the workspace ✓ ✓  
Can view all content created by users in the workspace ✓ ✓  
Share and publish content to the workspace ✓ ✓ ✓
Manage content into folders ✓ ✓ ✓
Create content in the workspace ✓ ✓ ✓
Use the System view to move or copy content between workspaces and the Public folder
Note

You cannot move or copy content directly between workspaces. However, you can move or copy content from one workspace to another workspace via the Public folder. For example, move or copy a file from one workspace to the Public folder, and then move that file from the Public folder to another workspace.

✓
Transport content from workspaces to other systems in your SAP landscape via the Analytics Content Network
Note

This capability requires permission from the Analytics Content Network.

✓

Setting Up a Workspace

Workspaces can be set up from Workspace Management.

To create a new workspace:
  1. Open Workspace Management from the side navigation.
  2. Near the top right corner, click on the + to create a new workspace.
  3. In the dialog, name your workspace and add a description if needed.
  4. Save the workspace.

Now that you’ve created a new workspace, you can assign teams and workspace administrators. To manage your existing workspaces, you can visit the Workspace Management area at any time.

Assigning Teams to a Workspace

With workspaces, you can assign already existing teams to collaborate on content within the shared workspace.

To add teams to a workspace:
  1. Open Workspace Management from the side navigation.
  2. Select a workspace.
  3. Under Assigned Teams, click on the + to add teams.

  4. In the dialog, select the teams you want to add to the workspace.
  5. Click OK.
Note

To add users to a workspace; the users must already be assigned to a team, and the team must be assigned to the workspace.

Assigning a Workspace Administrator to a Workspace

Workspaces lets you delegate content administration to workspace administrators. By assigning a user as a workspace administrator, the assigned user can organize the workspace content into folders, edit or delete files, and move content in and out of a workspace.

Workspace administrators are also given read-only rights to the Workspace Management area. There, they can view the details of the workspaces they are assigned.

To add a workspace administrator:
  1. Open Workspace Management from the side navigation.
  2. Select a workspace.
  3. Under Assigned Admins, click on the + to add workspace administrators.

  4. In the dialog, select the users you want to add as workspace administrators.
  5. Click OK.
Note

You may assign multiple users as workspace administrators. Workspace administrators do not have to be in an assigned team in the workspace.

Workspace administrators can’t create or delete a workspace; only Administrators can create or delete a workspace.

Deleting a Workspace

As an administrator, you can delete any workspace. To delete a workspace:

  1. Open Workspace Management from the side navigation.

  2. Select the workspace you want to delete.

  3. In the selected workspace’s overview, click (Delete) in the top right corner

    .
  4. A dialog will open, click Delete.
Caution
Once you delete a workspace, all its content will be permanently deleted, and you won’t be able to recover it.
Related Information