Edit Multiple Calendar Events

You can edit multiple SAP Analytics Cloud calendar events at once.

To edit multiple calendar events at once, use the List workspace.

Select Multiple Calendar Events

Make sure you've selected the required time range in the list workspace. To view a subset of all available calendar events, you can add filters to your list.

That's how you can select multiple events:

  • Select the checkbox to the left of the event name.

  • To select consecutive calendar events, you can select the first event, press and hold SHIFT and select the last event of the required range.

  • To select all events in your list, press STRG + A or select the checkbox to the left of Event Name in the title row.

  • To deselect an event, deselect the corresponding checkbox or click an empty row.

You can also select a complete series by opening the Details panel of an occurrence and switching to the Series tab.

If your selection contains a series, note the following:

  • You can only select one series at once. Selecting multiple series is not supported.

  • All occurrences of the series outside the currently selected time range will automatically be excluded from the selection, if you do one of the following:

    • You deselect individual occurrences of the series.

    • You add additional events to your selection next to the series.

    • You select all events in your list, and the list contains a series.

Related Information

Remove Multiple Calendar Events

Procedure

  1. Select the events you'd like to remove from your calendar.
  2. Choose Remove from the menu bar.
  3. Optional: In the Remove Events dialog, you can choose to cancel the events for all involved people.
    Note

    Note that canceling events for all involved people can only be applied to the events you own.

  4. Choose Remove.
    Note
    Note the following:

    • If your selection includes a series and other events, only the occurrences inside the current time range will be removed.

    • If your selection includes processes, all child events of the selected processes will be removed as well.

    • If your selection includes events that serve as dependency events for other events, these dependencies will become invalid.

  5. Optional: Select Refresh from the menu bar.
    Tip

    Your calendar workspace will also be refreshed when you select Show More in the success message or when you click on the corresponding notification.

Results

The selected events are removed from your calendar. All of your roles in these events are removed, and notifications to the involved people are sent informing them that you declined or canceled the event, depending on your role.

Copy Multiple Calendar Events

Procedure

  1. Select the events you'd like to copy and select Copy.
    Note

    It’s not possible to copy a series, you can only copy individual occurrences of a series. If your selection includes a series, only the occurrences inside the current time range will be copied.

  2. Enter a prefix or a suffix in order to distinguish between the original and the copied events.
  3. Optional: If needed, adapt the event names.
  4. Choose Next.
  5. Pick a start date for the first event.

    The start dates of the other events is defined by the original time difference to the first event.

  6. Optional: Select the settings you'd like to copy.
    Option Description
    Work Files Includes the attached work files (stories, analytic applications, or URLs) from the original events in your copied events.
    Dependencies Among Events Copies the dependency settings for start by dependency or parent process from the original events to your copied events, as applicable.
    Tip

    If you copy review tasks and you want that the copied review tasks start by the same dependeny events, make sure to select this setting. Otherwise the tasks won't be valid for activation and you'll need to add the dependency events in the Details panel for each copied review task.

    Direct Hierarchy Relationships Transfers the direct parent-child relationships from the original events to your copied events.
    Involved Users Includes the same people from the original events in your copied events.
    Note

    Only applicable settings are copied.

  7. Optional: If you want the events to start automatically, select Activate the events at start date automatically.
  8. Optional: To structure your workflow, you can add the copied events to a process: Choose Add Parent Process and select the process.
    Note

    You can select only the processes that you can edit. You need to be the owner or the assignee of the parent process.

  9. Choose Copy.
  10. Optional: Select Refresh from the menu bar.
    Tip

    Your calendar workspace will also be refreshed when you select Show More in the success message or when you click on the corresponding notification.

Results

The selected events are copied accordingly and added to the calendar.

Export Multiple Calendar Events as iCalendar Files

Procedure

  1. Select the events you'd like to export as iCalendar files.
    Note

    Note that you can't export more than 50 calendar events at once.

  2. Choose Export from the menu bar.

Results

The events are saved in a CalendarEvents-<number of events>.zip file.
Example
When you export 10 calendar events, the file will be called CalendarEvents-10.zip.
Note

If your selection includes a series and other events, only the occurrences inside the current time range are saved in a CalendarEvents-<number of events>.zip file.

If you selected a complete series, it is saved as one .ics file.