Create Teams

There are multiple ways to create teams in SAP Analytics Cloud.

Teams are groups of users that may collaborate on the same stories and share access to folders or objects in SAP Analytics Cloud.

Teams can be created using the Teams page, or using SAML attribute mappings. Both methods for creating teams are described below.

The following diagram shows an example where Team 1 is assigned permissions to My Folder and the BI Content Creator role. All users that belong to Team 1 are granted permissions to My Folder, and assigned the BI Content Creator role, in addition to any roles or permissions they have been granted individually.

This image is interactive. Hover over each area for a description.

My Folder is shared with Team 1. The BI Content Creator role is assigned to Team 1. The role include permissions that allow users to create and edit stories. Team 1 is assigned the BI Content Creator role, and permissions to edit My Folder. User B inherits the BI Content Creator role, and permissions to edit content in My Folder. User C inherits the BI Content Creator role, and permissions to edit content in My Folder.

Who Does This Apply To?

  • System adminstrators

Use the Teams Page to Create Teams

The Teams page allows you to group users into teams.


Once you have user records in SAP Analytics Cloud, you can create teams, which are groups of users. Teams are useful when sharing stories or files in the system. For example, you can share a story with all members of a team without having to assign users one by one.


  1. From the side navigation, go to Start of the navigation path Security Next navigation step  TeamsEnd of the navigation path, and choose (Create Team).
  2. Enter a unique Team Name.
    Only the following characters are permitted: uppercase and lowercase letters, numbers, underscores, hash marks, and ampersands. Spaces are not allowed in the team name. The maximum length is 127 characters.
  3. Enter a Description.
  4. Select Create a Folder to add a folder for team files under the System folder.
    Members of your team automatically have full access to this folder. However, they cannot delete or export it.
  5. In the Members area, use (Add Members) to search for existing users to add to this team.
    The Select User dialog opens.
  6. Scroll through the list of users or search for a particular user.
  7. Select (Down), to the right of the Search area, to show more options.
    You can choose to see your users listed by Display Name, ID and Display Name, or ID.
  8. Choose (Sort) to sort the list of users.
  9. Select each user you want to add to the team.
  10. When you are done, choose OK to return to the Create Team dialog.
    You can use the controls in the Members area to add or remove users from the list. Use the Search control to find a particular user, if your list is long.
  11. Choose Create when you are done.


The new team appears in the list. The user ID of the current session is automatically added to each team you create during the session.
  • Team members are given these sharing permissions on the team folder: Read, Copy, Create files, and Create folders. See Share Files or Folders if you want to assign other permissions.
  • Team folders can't be moved. They always reside directly under the System level.
  • Team folders can be deleted and restored like other folders, but restored only to their original locations.
  • You can export and import team folders using the Content Network. Adding a team to an export won't add its users or membership. For more information, see Get Business Content and Samples from the Content Network.
    As a best practice, don't import teams from the Content Network. If you import a team with the same name as an existing team on your system, a new team will be created with the same name, and there is no way to distinguish the two. We recommend that you first create teams on your system, and then import any team folders or content that you require from the Content Network.

Assign Users to Teams Using SAML Attributes

You can automatically assign users to teams based on their SAML attributes if you are using a custom identity provider.


  • SAML SSO must be enabled. For more information, see Enable a Custom SAML Identity Provider.
  • You are logged on with a SAML account that is assigned an administrative role in SAP Analytics Cloud.
  • Your custom SAML Identity Provider (IdP) is configured to return one or more SAML user attributes in the SAML assertions that are issued to authenticated SAML users.
  • The team you want to assign users to has been created.


  1. From the side navigation, go to Start of the navigation path Security Next navigation step  TeamsEnd of the navigation path.
  2. Select the team you want to assign users to, and then select (Open SAML Team Mapping).
    When you create a SAML user mapping to a team, any existing members that do not match the mapping will be removed from the team.

    The Create SAML Mapping dialog appears.

  3. Choose a SAML Attribute, Condition and enter the Value that the attribute should correspond to.
    Value is case sensitive.
  4. Optional: Select (New Mapping Definition) to add multiple conditions.
    1. Choose the Conditions Logic to apply to the attributes.

      Select AND if you want all the conditions to be applied to users. Select OR if you want at least one of the conditions to be applied to users.

  5. Select Save.


The SAML mapping is created. Users will be added to the team only after they have logged out and back into SAP Analytics Cloud. The SAML user mapping you created will appear in the Teams list.