Publish and Share Content to the Catalog

You can publish content such as stories, Digital Boardroom presentations, Analytic Applications, models and datasets, and files to the Catalog.

Who does this apply to?

  • Users who have the Execute permission for Publish Content.
  • Users with any of these standard application roles: Admin or BI Admin.

What is the Catalog?

Your organization may have hundreds or thousands of saved stories. You or other content creators probably carefully created some of those stories, but some others might contain outdated information, or be the result of users experimenting with various features. How can users tell which stories they should be using?

Use the Catalog!

The Catalog is a single access point for content published to users and teams within SAP Analytics Cloud. If you've created stories that you want your teams to use, publish them to the Catalog, and users will be able to discover those stories from their Home page. Because a special permission is needed to publish content to the Catalog, users will know that the Catalog content has been vetted by a content creator.

Each item published to the Catalog is displayed as a card that users can open to access the underlying content. The following content types can be published and displayed in the Catalog:
  • Stories
  • Analytic Applications
  • Digital Boardroom presentations
  • Models
  • Datasets
  • Uploaded SAP Analytics Cloud files
  • Content Links
  • Insights
Note
The Catalog can be accessed through iOS mobile devices for viewing purposes only. For details, see Using Catalog on the Mobile App.

Publish Content

Context

All users with the Execute permission for Publish Content can publish saved content. Admin related roles have this permission by default.

Procedure

  1. To publish content:
    • From the side navigation, choose (Files).
    • Select the check box for the content that you want to publish, and then select Publish to Catalog.

      OR

    • With the saved content (story, presentation, analytic application, etc.) open in Edit mode, choose Publish to Catalog.

    The Publish to Catalog dialog is displayed.

  2. Under Add Teams, specify which teams can view the published content.
    Note
    To publish the content for all current and future users in your system, you can type All Users or select the All Users option in the Add Teams field.
  3. Choose whether you want to grant Read access to the teams you're sharing the content with.

    If you grant Read access, users will be able to access the content by selecting Open on the published Catalog card. If the content you're publishing depends on other files (dependencies), such as stories or datasets, access to those dependencies needs to be granted separately if you want users to have full access to the content.

    If you don't grant Read access, users will need to request access to the content by selecting Request on the published Catalog card. Access requests are sent to the system administrators, and automatically include requests for any dependencies.

  4. If you want to modify the card details, select Edit details.

    A dialog similar to this one will be displayed:

    1. To change the card title, enter a new title in the field at the top of the dialog.
    2. Use the Description field to add some descriptive information about the content associated with the card.
      Note
      A description can contain up to 1024 characters.
    3. If you want to include an image in the card, select Add an image and browse to the image file.
    4. Under File, you can add additional links that are relevant to this content. Links can be other SAP Analytics Cloud files or third party URLs.
      Note
      In the Catalog card, if linked resources become unavailable on the tenant, the links are not clickable, and the link icons change to show a generic file icon. The Edit button is also not available.
    5. You can apply any available custom filters to the card.

      For example, if an administrator has defined a Country filter, you can apply filters for the countries that are relevant to the content you're publishing. Then when users look in the Catalog to discover content, if they narrow their Catalog view by filtering on specific countries, only content that has had those country filters applied will appear.

      For more information, see Enable Content Discoverability with the Analytics Catalog.

    6. If your administrator has defined some tabs as mandatory tabs, they'll appear with asterisks beside their names.

      You'll need to enter information on the mandatory tabs before you can save the changes.

    7. Your administrator may have also defined other non-mandatory tabs that you can add. You can add those by clicking Add a New Tab.
    8. When you are done editing the card details, select Save to return to the Publish to Catalog dialog.
  5. Select Publish to publish your content in the Catalog, and then Close the dialog.
    The content will be displayed as a card in the Catalog. From the side navigation, choose Start of the navigation pathHome Next navigation step CatalogEnd of the navigation path to view the card associated with the published content.

Remove Content from the Catalog

Context

You may want to remove content from the Catalog when it's outdated or no longer useful. All users with the Execute permission for Publish Content can remove published content. Admin related roles have this permission by default.

Procedure

  1. Take note of the name of the Catalog card that you want to remove.
  2. From the side navigation, choose (Files).
  3. Find or search for your content.
  4. Select the check box for the content that you want to remove, and then select Publish to Catalog.
    Or, with the saved content (story, presentation, analytic application, etc.) open in Edit mode, choose Publish to Catalog.
  5. At the bottom of the Publish to Catalog dialog, select the teams that you want to unpublish the content for, and select (Unpublish).
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