Monitor Data Actions

After a data action is triggered, either in a SAP Analytics Cloud story or analytic application, from a Calendar task, or as part of a multi action, you can monitor and manage it on the Data Action Monitor page.

To access the Data Action Monitor page, you can either click the link in the message that appears when you start to run a data action in background, or select (Data Actions) from the side navigation and choose the Data Action Monitor tab.

The data action monitor provides an overview of your data action jobs based on your role. As an admin, you can view all data action jobs. Otherwise, you can view data action jobs that you triggered, data actions whose target versions you own, and data actions triggered from data action tasks shared with you in the calendar.

By default, the data action monitor tracks jobs up to 30 days old.

Status Options in the Data Action Monitor
Status Description
(Successful) Data action successfully completed.
Running Data action is running.
(Failed) Data action failed. When a data action fails, the private version reverts to what it was before the data action started. All newly created edit versions are removed.

If partial publish is available and you choose that option, the private version does not revert and it will not be possible to publish it manually.

(Pending) Data action is pending and waiting to execute. Pending time includes the time required to validate the data action.
  • If the same version or user is already running a data action, the new data action will remain as pending until the previous action is completed.

  • If the required system resources (CPU or access to memory) are not available, the new data action will remain as pending until resources are available.

  • If there are too many other jobs running outside of data actions, the new data action will remain as pending until these jobs have finished.

(Canceled) Data action was canceled.

Search, Sort, or Filter Data Actions

You can search for data actions in the list view, sort the columns, or filter the list view by data action job status, triggering date, data action name, triggered from, triggered by, model and version.

To view updated information about the data action jobs, choose the (Refresh) icon. To cancel all filters, choose the (Reset filter) icon.

Cancel a Data Action

You can cancel pending and running data actions in the Data Action Monitor.

To cancel pending or running data actions, select one or more data actions from the list and then select (Cancel). You can also choose Select All to select all data actions from the list, except for data actions filtered by filter or search inputs.

When a pending data action is canceled, the model data is not changed and the next data action can be processed directly after the cancellation

When a running data action is canceled, the model data is not changed and the canceled data action must be cleaned up. Therefore, it will take a few minutes before the next data action can be processed.

View More Data Action Execution Details

To view details about the time it took to complete a data action, select Show/Hide columns and select the Pending Time and Execution Time columns.

  • Pending Time: Pending time is the amount of time the data action remained in the queue before starting. This includes the time needed to validate the data action, including the parameters and models used in the data action.

  • Execution Time: Execution time is the amount of time it took to run the data action.

  • Total Duration: Total duration is the overall time to took to complete the data action, including the Pending Time and Execution Time.

You can also check details about execution status and detailed step information by selecting a data action process.

In the data action details panel, the header provides additional information about execution, such as pending time and execution time.

The data action details panel also has tabs for Status, Steps, and Parameters.
  • Status tab: The status tab shows the status of the data action and when it was completed.

  • Steps tab: The steps tab allows you to view a specific data action step by selecting the step name link. It also shows the number of database records affected by each step and the duration of each step. If the step is no longer available, the step name will display as text and you can hover over it to read the tooltip for more information.

  • Parameters tab: The parameters tab shows the parameter values you chose when running the data action, instead of the default values.

Because the expendable sections for the Embedded Data Actions can be viewed in the tree table, you don't have to open them in separate columns.

If a step fails, an info icon is displayed next to the name. You can hover over the info icon to learn more details.

Quick Link to the Place You Trigger a Data Action

To quickly access the place where you trigger a data action, click the corresponding data action name, or from the Triggered from column, select the hyperlink of corresponding story, analytic application or calendar.

In the case when there’s no links available, for example, when a story was deleted or a data action task in calendar was executed without data action assignment, Unavailable is displayed.