Work with Calendar Events You Created

Learn how to move calendar events to change their dates, how to stop or copy them, how to change the event type, or how to use filters to limit the number of events displayed in the calendar workspace you're using. You can use discussions to communicate with people you involved in a calendar event, and if needed you can export your calendar tasks to another calendar outside SAP Analytics Cloud.

Moving Calendar Events Around

You can drag events around in the Calendar and the Gantt workspace to change their dates, or to extend or shorten their duration. When you move an event, the change is applied automatically.

Dragging a Task in the Calendar Workspace

When changing the duration of a parent process, you can decide if you want to change the duration of its child events as well, or just the process itself. If you decide to change the duration of both process and child events, the child events are adapted as follows:

The start and due dates of manual child tasks are changed according to their current ratio to the start and due dates of the parent process.
The start date of automatic child tasks is changed according to its current ratio to the start date of the parent process. The duration of automatic tasks is fixed and won't be changed. It is 0 minutes by default, 10 minutes if you selected the Estimated Due Date checkbox, or calculated if you've defined an estimated due date.

Dragging a Process in the Gantt Workspace

When changing the duration of a composite task, the time settings for the assignment and the reviews change according to their current ratio.

In the Gantt workspace, under Year, you can only change the date in weekly increments.

Canceling, Removing, or Suspending Calendar Events

You can choose to stop working on an event or to remove it from your calendar.

In the Details panel, click on the arrow next to the status and choose Cancel. This will cancel the event for everyone who is working on it. The event will remain in the calendar as canceled event.
- If a process has child events, all child events will be canceled, too.
- If you don't want to cancel the process, but individual child events, go to the Hierarchy section and choose Cancel from the (Change Status) menu of the individual child event.
- If you don't want to cancel the process, but all child events, go to the Hierarchy section and choose Cancel All from the (Change Status for All) menu of the direct child events.
Click (Remove) in the calendar menu bar to remove the event from your calendar. All of your roles (except the owner role) in the event will be removed or canceled, depending on the rights for the roles. If you are the owner of the event, that role will remain.

If you remove an automatic task as owner, the task will be removed from your calendar and the task actions (data locking, data action, or multi action) won't run, even if they're scheduled for the future, or have recurrence set. If you've shared the task with others, the task will be removed from their calendars, as well.
In the Details panel, click on the arrow next to the status and choose Suspend to put the event on hold. Later, you can resume or cancel the event.

Resending Calendar Events

After assignees or reviewers have declined an event, and you still think that they are responsible, you can resend the event to the same users. In the People section, select Show Details to view the users who declined, click the arrow next to the user name and select Resend. The users will be notified accordingly.

Alternatively, you can remove the users who declined and assign other people, and they will be notified.

Reopening Calendar Events

You can reopen events that have been accomplished, partially accomplished, or canceled.

The reopened event and all events that are directly connected by a dependency or by a hierarchical relationship will be set to Open, and the involved people can proceed with their work.

Note

Data action tasks, multi action tasks, and input tasks can't be reopened. If your task has a recurrence, you can reopen single occurrences, but not the series.

Example

As owner of a large planning process, you can follow-up on issues with finished child processes or tasks and reopen them.

If an assignee submitted the task or a reviewer approved the work by accident without having finished, you can reopen the event and they can proceed working.

Changing the Event Type

After creating an event, you realize that you want to change the event type. You can change the event type by converting it into the event you want to work on. To do so, select Start of the navigation path Convert End of the navigation path in the calendar menu bar.

For more information on which event types can be converted, see Convert Calendar Events.

Copying Calendar Events

Instead of spending time recreating an event, you can simply copy it. Decide if you'd like to copy the people involved in the event, the attached work files, and the child events when copying a parent process. For more information, see Copy Calendar Events.

Filtering Calendar Events

If you have many processes and tasks, you may want to limit the number that are displayed by filtering your calendar events for certain attributes like the event type, your role or the event status. Filters are applied in the workspace you’re currently working in. For more information, see Filter Calendar Events.

Exporting Calendar Tasks

If you'd like to add your calendar tasks to another calendar, you can export them in the calendar exchange format (iCalendar). For more information, see Export Calendar Tasks as iCalendar Files.

Discussing Your Events

You can discuss progress on your event directly in the calendar. In the Details panel, choose (Open Discussion) in the heading section. The Discussions panel opens. Here, you will find everyone assigned to your event listed, and you can start a new discussion.

You can even create a new task from the Discussions panel: Click Start of the navigation path Next navigation step Add New Composite Task End of the navigation path .