Collaboration for Stories

You can collaborate on a story either by creating a discussion or by posting comments.

Discussions in Stories

All collaboration activity is grouped under discussion threads. From the main toolbar select Start of the navigation path

(Collaboration) Next navigation step

(Discussions) End of the navigation path

Choose

(Collaboration) to see a list of discussions that you have been invited to. You can start a new discussion at any time by choosing

(New Discussion) and inviting specific participants or teams. Only people who have been invited can see the discussion.

Note

You can start a discussion or view and contribute to it only if you have the privilege Discussion with Read and Create permissions. By default, Discussion is enabled in the standard and custom roles.

Note

Within a discussion thread, users who are no longer part of SAP Analytics Cloud are displayed as Deleted User. However, the user IDs of such users will still be visible in the @mentions, as well as invitations to a discussion.

Comments in Stories

Note

You can add comments to a specific page or widget within a story. Other users can reply or simply Like your comment.

To view the existing comments, add a new comment, and delete any comment, you would need the following permissions.

You should have Read, Create, and Delete permissions for the object-type Comment in the tenant.
You should have Add Comment, View Comment, and Delete Comment permissions on the story.

If any one permission is missing in the combination, then you won't be able to perform the relevant action.

Note

By default, the comment mode is switched on when you open a story and the Comment privilege is enabled in standard roles.

To add a comment to a story page, on the page tab bar, select the drop-down menu and choose Comment Place Comment to submit. Enter your comment in the displayed dialog box. You can add upto 3000 (Unicode) characters in each comment. If the tab bar is not visible, then go to Display and select Tab Bar.
Note
You can add comments to a story in embedded mode only if the administrator has enabled commenting in embedded mode.
To add a comment to a story widget, open the right-click menu of the widget and go to Add Comment. Enter your comment in the displayed dialog box and select Place Comment to submit.
Note
You cannot add comments to widgets containing input controls.
In addition to adding comments to specific widgets and pages, you can add comments to data points in tables. You can also copy comments from one version to another when creating a private version. For more information see Adding Comments to a Data Cell.
To mention a user with whom you have shared the story, use the (@) sign <username> in the comment. For more information, see Share Stories or Global Bookmarks.
You can format your comments with different font styles and colors, add bullet or number lists, and insert hyperlinks.
Note
The comments under the Comment column in a table are displayed with the default format settings.
Once the comment is posted, a comment icon is displayed at the top right of the widget or page tab bar. The comment icon and comment thread fade away if the story is not set to ( Comment Mode).
Note
You can add up to four distinct threads to a specific widget or page tab bar, and a maximum of 200 comments to a story. As you add multiple threads to a widget or page tab bar, comment icons will be superimposed on one another. The top icon is associated with the most recent thread.

To view all the threads in a story, select the button and choose (Comment Mode). Select the comment icon to display the comment thread.

Story threads are also listed in the Comments panel. Select Start of the navigation path

(Collaboration) Next navigation step

(Comments) End of the navigation path

to display the panel. You can sort the displayed threads according to:

Time – newest to oldest comment or vice versa.
Pages – comments will be listed under their respective page headings.

All entries in the panel include an associated comment icon and text from the most recent comment in the thread. Select an entry to view its entire thread.

Once a thread is displayed, you can perform any of the following actions:

Reply: enter your text in Reply here ... and select (Send).
Like: select the Like icon for comments in the thread.
Delete: select the icon next to the comment you want to delete.
Note
You can delete only your own comments and if you have update rights to the story. To delete all the page or widget comment threads within a story, use the (Delete) icon in the Comments panel.

Note
Comments cannot be edited.

Comments are lost or not available in the following scenarios:

Creating a copy of a story – the copy will not contain any comments.
Using the Save As option to create a new story.
Duplicating a widget or a story page.
Exporting a story to PDF.
Story comments cannot be viewed or added in the Digital Boardroom.

Note

Comments are preserved if you rename a story, and can be viewed and added in Present mode.