Work with Calendar Events You Created

You can drag events around in the Calendar and the Gantt view to change their dates, or to extend or shorten their duration. When you move an event, the change is applied automatically.

Dragging a Task in the Calendar View

When changing the duration of a parent process, you can decide if you want to change the duration of its child events as well, or just the process itself.

When changing the duration of a composite task, the time settings for the assignment and the reviews change according to their current ratio.

In the Gantt view, under Year, you can only change the date in weekly increments.

You can choose to stop working on an event or to remove it from your calendar.

• In the Details panel, click on the arrow next to the status and choose Discontinue. This will cancel the event for everyone who is working on it. If a process has child events, all child events will be canceled, too. The events will remain in the calendar as canceled events.

• Click (Remove) in the calendar menu bar to remove the event from your calendar. All of your roles (except the owner role) in the event will be removed or canceled, depending on the rights for the roles. If you are the owner of the event, that role will remain.

• In the Details panel, click on the arrow next to the status and choose Suspend to put the event on hold. Later, you can resume or discontinue the event.

After assignees or reviewers have declined an event, and you still think that they are responsible, you can resend the event to the same users. In the People section, select Show Details to view the users who declined, click the arrow next to the user name and select Resend. The users will be notified accordingly.

Alternatively, you can remove the users who declined and assign other people, and they will be notified.

You can reopen events that have been accomplished, partially accomplished, or canceled.

After creating an event, you realize that you want to change the event type. You can change the event type by converting it into the event you want to work on. To do so, select Convert in the calendar menu bar.

For more information on which event types can be converted, see Convert Calendar Events.

Instead of spending time recreating an event, you can simply copy it. Decide if you'd like to copy the people involved in the event, the attached work files, and the child events when copying a parent process. For more information, see Copy Calendar Events.

If you have many processes and tasks, you may want to limit the number that are displayed by filtering your calendar events for certain attributes like the event type, your role or the event status. Filters are applied in the view you’re currently working in. For more information, see Filter Calendar Events.

If you'd like to add your calendar tasks to another calendar, you can export them in the calendar exchange format (iCalendar). For more information, see Export Calendar Tasks as iCalendar Files.

You can discuss progress on your event directly in the calendar. In the Details panel, choose (Open Discussion) in the heading section. The Discussions panel opens. Here, you will find everyone assigned to your event listed, and you can start a new discussion.

You can even create a new task from the Discussions panel: Click   Add  New Composite Task.