Get to Know the Calendar

With the SAP Analytics Cloud calendar you can organize your workflows with tasks and processes. You can choose to work in the Calendar, Gantt, or List view, all of them supporting you to manage various kinds of calendar events.

What Can I Do with the Calendar?

You can use your calendar in the following ways:

  • Create tasks, assign them to users, and set due dates.
  • Create processes, and add tasks or other processes to them.

    A process is an aggregation of all the events that it contains, these can be tasks or other processes. The process gives a high-level view of how much work is completed and how much remains.

  • Monitor your progress.

With the calendar events processes and tasks you can structure and monitor your collaborative planning processes. You can also use some event types for any other workflow you'd like to manage with the calendar.

Calendar Events
The calendar displays the following events:

  • Composite tasks

  • General tasks

  • Review tasks

  • Data locking tasks

  • Data action tasks

  • Multi action tasks

  • Processes

  • Publications (of stories or analytic applications)

  • Input tasks

    Note

    General tasks and review tasks derive from the conversion of a composite task to a process, so they are displayed as child tasks of these processes. You can't create them.

    Publications can be created in stories and analytic applications, or from the file repository. In the calendar you can only view them.

    Input tasks can only be created in stories, but you can view them and make some changes in the calendar.

Check out which types of calendar events to use for which purpose: Get to Know the Different Calendar Events.

Working in Different Calendar Views
The Calendar space consists of a Calendar view, a Gantt view, and a List view:

  • All three views let you create and monitor tasks and processes.

  • All three views let you see your input tasks and publications.

The different views let you display calendar events in different formats.

Calendar View

Standard calendar layout (Day, Week, Month) showing all types of events:

The Calendar view displays the events without any hierarchical grouping: The links between child events and parent processes aren't visible. Use the Gantt or the List view to see these relationships.

In the Calendar view, events are displayed with a minimum length of 30 minutes.

Gantt View

Bar chart view of all types of events showing start and end dates:

Tasks or processes that are child events of a process are shown with their parent process, surrounded by a box outline.

You can change the Gantt view to show a week, month, or year's worth of events.

Tip

If the name of a task is too long for the display, you will only see part of the name. To switch between the short name and the full name, in the menu select (Display Full Name).

List View

A customizable table listing all types of events:

This view has a table that lets you monitor your automated tasks (data action tasks and publications) as well as all other tasks and processes. You can adjust it to your needs by changing the displayed columns, by sorting, or by filtering the events. To view the status and progress of tasks or processes that are child events of a parent process, you can expand the parent process node.

You can change the List view to show a day, week, month, or year's worth of events.

For more information, see Monitor Calendar Events.