Assign Roles to Users and Teams

There are multiple ways to assign roles to users and teams.

Note

If no role is assigned when users are created or imported, the default role is applied. For more information, see Set the Default Role.

Assigning a Role to Multiple Users and Teams

From the side navigation, go to Security Roles.
Find the role that you want to assign.
At the bottom of the role box, click the link to change which users and teams the role will be assigned to.
(Optional) To assign a Concurrent Session License to the selected users and teams, select Concurrent Session License. A Concurrent Session License can be assigned to many users and teams, but only a limited number of users can be logged on at a time.
Note

A Concurrent Session License gives you a set number of user sessions. The license can be assigned to many users, but the number of simultaneous user sessions cannot exceed the number purchased.

Multiple browser windows consume multiple concurrent sessions, but multiple tabs in one browser window consume one concurrent session.

License threshold changes are enforced once a day. For example, if an administrator changes the concurrent user threshold count from 5 to 10, the number of concurrent users allowed in the system will still be 5, until the next day, when it is updated to 10 users.

Administrators can see the number of concurrent licenses being consumed in the System Monitor area.

By default, User License is selected. For more information on license types, see Features by License Type for Analytic Models.
Note
This option will only appear if you have purchased Concurrent Session Licenses.
Select one or more users and teams from the Available Members list.
Select OK.

Assigning or Updating an Individual User's Role

From the side navigation, go to Security Users.
Find the required user's row, and select the icon in the Roles column. A list of Available Roles will appear.
(Optional) To assign a Concurrent Session License to the selected user, select Concurrent Session License. A Concurrent Session License can be assigned to many users and teams, but only a limited number of users can be logged on at a time.
Note

A Concurrent Session License gives you a set number of user sessions. The license can be assigned to many users, but the number of simultaneous user sessions cannot exceed the number purchased.

Multiple browser windows consume multiple concurrent sessions, but multiple tabs in one browser window consume one concurrent session.

License threshold changes are enforced once a day. For example, if an administrator changes the concurrent user threshold count from 5 to 10, the number of concurrent users allowed in the system will still be 5, until the next day, when it is updated to 10 users.

Administrators can see the number of concurrent licenses being consumed in the System Monitor area.

By default, User License is selected. For more information on license types, see Features by License Type for Analytic Models.
Note
This option will only appear if you have purchased Concurrent Session Licenses.
Select one or more roles.
Select OK.

Setting the Default Role

If you do not define a role when creating or importing users, the default role will be assigned. For more information on how to set the default role, see Set the Default Role.

Assigning Roles When Importing Users

You can assign roles during the import procedure from a CSV. For more information, see Import or Modify Users from a File.

Mapping Roles Based on SAML User Attributes

You can dynamically assign roles based on custom SAML user attributes. For more information, see Map Roles Using SAML Attributes.

Assigning Roles Programmatically

You can assign roles programmatically using the User and Team Provisioning API. For more information, see SAP Analytics Cloud User and Team Provisioning API.