About Version Management

Public versions are stored in the raw model data in the database.

Access to this data is controlled by data privileges. If data access control is enabled for a dimension, a user must be assigned the proper privileges in the Modeler to be able to view and edit values. In the modeler, users can also restrict view and edit permissions for public versions.

Private versions are only visible to the creator of the version.

Use private versions to change or simulate plan values without making the changes visible to anyone else. When you save a private version, it gets changed to a public version, and the private version is dropped.

Shared versions are private versions that you allow other people to see.

You can choose to let other users read your shared data, or you can allow them to read and write the shared data. When you share a version with multiple users and want to remove one of them, you must unshare the version and then re-share it.

In a table or a chart, the Category dimension acts as a container for the different public and private versions that are available to you. (Some data sources refer to this as a Version dimension instead of a Category dimension.)

Data is not aggregated across different versions in the Category dimension. When the Category dimension is added to an axis of a table or chart, you can display multiple versions. When the Category dimension is removed from the axis, you work with a single public or private version.

If you have defined one or more calculations that restrict the Category dimension to a single version, these restricted measures act as a filter on the Category dimension. When you remove the Category dimension from a table axis, you are not prompted to filter the table to one version. Instead, the table displays only the calculations that restrict the Category dimension, and calculations based on that dimension.