Making Private Versions Public

You can save a private version to make it public, either in the same category or as a different category. You can also save edits to public versions.

Context

When you save a private version that has multiple currencies, the data is displayed in the correct currencies.

If you have added comments to the private version, those comments will also be published to the public version. If you don't want the comments published, de-select the option for Include comments. (You can't de-select the comments option when you drag the private version to the public versions section; the comments will be published.)

Procedure

  1. Select a table.
  2. From the Tools menu, select (Version Management).

    The version management panel is displayed.

  3. Locate the version that you want to save and choose one of the following:

    • Start of the navigation path (Publish) Next navigation step PublishEnd of the navigation path publishes your work as an update to a public version.

      If you are saving changes to a public version, you can only choose the same version that you edited. Choose the version, and then select OK.

    • Start of the navigation path (Publish) Next navigation step Publish AsEnd of the navigation path creates a new public version.

      Select a category, for example Forecast, enter a name for the new version, and then choose OK.

    • Drag the private version to the Public Versions section.

    If you chose to save a new version, the version is now available in the Public Versions section of the Version Management panel. If you chose to update a version, the version is updated. If you saved or dragged a private version, the original private version is no longer available in the Version Management panel.
    Note

    If data access control is enabled for a dimension in the model, it restricts changes to data in public versions, but not in private versions. In a private version, you may want to simulate a scenario that involves changing dimension members for which you do not have Write permissions, for example. In this case, you cannot save the changes to those members to a public version. Only members for which you have Write permissions will be updated. For more information about data access control, see Setting Data Access Permissions on Dimensions.

  4. When you are finished, Close the version management panel.
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