Making Private Versions Public
You can save a private version to make it public, either in the same category or as a
different category. You can also save edits to public versions.
Context
When you save a private version that has multiple currencies, the data is displayed in the
correct currencies.
If you have added comments to the private version, those comments will also be
published to the public version. If you don't want the comments published, de-select
the option for Include comments. (You can't de-select the
comments option when you drag the private version to the public versions section;
the comments will be published.)
Procedure
-
Select a table.
-
From the Tools menu, select
(Version Management).
The version management panel is displayed.
-
Locate the version that you want to save and choose one of the following:
-
publishes your work as an update to a public version.
If you are saving changes to a public version, you can only choose the
same version that you edited. Choose the version, and then select
OK.
-
creates a new public version.
Select a category, for example Forecast, enter a
name for the new version, and then choose OK.
-
Drag the private version to the Public Versions
section.
If you chose to save a new version, the version is now available in the
Public Versions section of the
Version
Management panel. If you chose to update a version, the version
is updated. If you saved or dragged a private version, the original private
version is no longer available in the
Version Management panel.
Note
If data access control is enabled for a dimension in the model, it
restricts changes to data in public versions, but not in private
versions. In a private version, you may want to simulate a scenario that
involves changing dimension members for which you do not have Write
permissions, for example. In this case, you cannot save the changes to
those members to a public version. Only members for which you have Write
permissions will be updated. For more information about data access
control, see Setting Data Access Permissions on Dimensions.
-
When you are finished, Close the version management panel.