Sharing Content with Other Systems

Using the Content Network, you can export content privately and share it with other systems.

Prerequisites

To export content, you must have permissions to read, maintain, and share Lifecycle data. The Admin and BI Admin standard application roles contain these permissions.

To receive the content, the destination systems must have settings that allow imports from your system. For details, see Importing from the Content Network. They also need to be on the same quarterly version of SAP Analytics Cloud as the system that exported the content, or the following quarterly version. If the importing system is on an older version, the package won’t appear. If it’s two or more versions ahead of the exporting system, the package’s content may not be supported.

Context

You can share content across systems from one or more landscapes using the Content Network, and set access rights for each sharing destination, for example, to allow other systems to update a package and export it again.

Each system can store up to 300 MB of exported content for free in the My Content area.

You can also share content across systems using local files. See Importing and Exporting Content as Files for details.

Tip

If your export contains many objects, you may want to organize the content so that it's easier to find:

Save the objects in the same folder.
Or, include the same keyword in the name of each object so that you can search for it.

Procedure

Select (Main Menu) Browse Content Network.
Select (Export a New Package).
On the Choose Content page, pick the objects that you want to include in your export.
Files from the Public and System folders are available. You can also find Team folders within the System folder.

Private files saved in a user’s My Files folder aren’t available for export.
- Use the main pane to navigate your folder structure and select objects or folders.
- Some objects depend on others. For example, if you select a model, its dimensions will also be selected.
- You can search for specific objects, or use the list of Object Types to select or deselect all of these object types.
- To deselect all objects, select the checkbox next to Object Types and then deselect it.
  
  Note
  If you select a translated story, the multilingual content is included in your export. For details, see Multilingual Content Support.
When you've chosen your content, select Next.
In the Set Package Properties page, type a Name, Summary, and Description for the package. If your content has terms and conditions, add them in the Description.
Set the Category to My Content for a private export.
To export the package to a subfolder within My Content, type the folder path in the Location field, or select Browse next to it. You can create a new folder by selecting Browse and choosing (Create New Folder).
If you want users to accept terms and conditions before importing the content, set the Terms and Conditions switch to ON.
Use the Destinations section to choose the sharing destinations for the export, and their level of permissions for the content.
1. Select to add a new sharing destination.
2. In the Destinations window, select the category of the destination that you want to add:
  - System: Select this option to add individual systems, based on their URLs. Select a Landscape, and copy the URLs to the Systems list.
    
    Note
    Two types of data centers host SAP Analytics Cloud systems: SAP data centers and non-SAP data centers. You can share to systems that use the same type of data center as yours. Systems hosted by SAP data centers use one digit in their URL, like us1 or jp1. Non-SAP data centers host systems that use two digits, such as eu10 or us30.
  - Customer: Select this option to add all systems that belong to one customer based on their ERP ID. Type the ID in the Customer field.
  - OEM: This option shares to all systems belonging to an OEM or partner, using their OEM ID. Type the ID in the OEM field.
3. From the Permission dropdown, choose the permissions that you want to grant to the sharing destination. You can add more than one permission.
  - View: Your package will appear in the My Content page for the destination systems, and their users will be able to view the name and summary.
  - Import: The systems' users can import the package from the My Content list.
  - Edit: Your package will appear in the Manage Packages page for the destination systems, where users can make changes to the package and export it again.
  - Delete: From the Manage Packages page, the systems' users can delete the package.
4. Select Add to add the destination.
5. Add more destinations from the Access Rights window as necessary. You can also edit permissions or remove destinations from the Destinations table.
6. Select OK when your sharing destinations are set up.
Select Next to see an overview of your package.

If there are any problems, select the warning icon () to see how to fix them.
When everything looks good, select Export to send your package.

Results

You can check the progress of your export from the Notifications list. You'll also receive a message when it's complete, and you can check the Export Summary to see the status of all the objects in the package.

When the export completes successfully, the package becomes available in the My Content section of the Content Network for the systems you chose.

You can edit the content, share it with other systems, or delete it from the Manage Packages page. See Managing Exported Content to learn more.