Official Document Numbering
In accordance with the legislation in Venezuela, every outgoing invoice, credit memo, debit memo and delivery note has to have an official document number (referred to as “número de control de factura” in Venezuela) and/or an invoice number. These numbers must be assigned consecutively to each document issued and must be displayed on each page of the documents.
Features
In Venezuela, companies can use official document numbering in one of the following ways:
They use prenumbered forms. In this case the official document numbers are preprinted on these forms and are assigned to the billing documents when they are printed.
They generate their own official document numbers. This option is only available for companies that get authorization from the tax authority (SENIAT)
The SENIAT issues a number range for official document numbering to the company sales offices, which are responsible for the generation of invoices. If the number range is over, the company has to apply for a new permission. It is not obligatory to start with a new number range for each year.
For all billing documents, the official document number consists of two parts. The first part is a letter indicating the official lot number (referred to as “numero de serie” in Venezuela), and the second part is an eight-digit running number. For example, A12345678.
The official document number is displayed in the Reference
field
of the accounting document header. The Reference Key
field
of the accounting document shows the billing document number.
For more information, see Prenumbered Forms and Automatic Document Numbering.
Activities
To use the official document numbering functions for Venezuela, you first need to make the Customizing settings as described in Customizing for Official Document Numbering.