Notes on Version Maintenance

The following should be taken into account when maintaining a version:

In general version definition you decide whether a version is allowed for

Panning (with the Plan indicator)

Actual data update (with the Actual indicator)

Note: In Overhead Cost Controlling, actual data is updated in operational version 0.

Actual versions different from 0 are found at present only for delta versions in Activity Based Costing (CO-ABC), and when you work with parallel assesment ( additional versions):

A data version from results and WIP determination manages (indicator WIP)

Another version from variance determination manages (indicator Variance)

A version for exclusive use (field exclusive application)

You must maintain the version basic settings for each controlling area in which you want to update transaction data. General version definition restricts the settings possible for the controlling area:

If general version definition does not allow plan and/or actual data update for version, this applies to the version in all controlling areas. If plan and/or actual data updating is allowed for a version in general definition, this can be reset for each controlling area separately (unmark the plan or actual indicator).

Delta versions in ABC may not be used for parallel valuations in the actual; the same goes for versions with exclusive applications. In both cases, the valuation fields may not be maintained.

To set indicators WIP/Results- or Variance-determination the following conditions apply:

Both indicators may be set only during setup for the controlling area, when they are already established in the higher level general version definition

If either indicator is already active in the data bank, then the actual indicator may not be subsequently activated

If the actual indicator is inactive and either of these indicators is active, then the valuations in the corresponding versions and in version "000" must agree

If the actual indicator is active, then both indicators must be activated

Versions 0 and 1 are used regularly for various purposes by the system, which sets the following limitations/restrictions:

Version 0 must always be available. It cannot be used exclusively. The plan and actual indicators must always be active.

The actual indicator may not be activated in version 1.

If these conditions are violated during version maintenance, error messages are issued. There are three types of error message:

1. While maintaining the general version definition, you can only make changes if they do not violate the conditions outlined above.

2. While maintaining the basic settings in the controlling area, the entries must remain consistent with the higher level entries.

3. You want to maintain version 0 or 1. The restrictions outlined above apply.

Use the "Extras" menu option to display the structure of the entries in the complex data object version:

Select a version and choose Extras -> Version use.

The SAP System shows which controlling areas use this version.

Select Extras -> Versions in CO area

This displays all versions used in the current controlling area.

The subordinate entries in the hierarchy (settings for each fiscal year, strategic Activity-Based Costing: transactions for a delta versions) will also be shown for both cases.