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Define And
Assign Text Determination Procedures
The
text types of a text object are grouped together in
text determination procedures. You assign a text determination
procedure using certain keys, for example, account group customer or sales
document type.
The SAP System offers the text types of the
corresponding text determination procedure for maintenance, for example, when
you are editing a customer master record of the assigned account group
customer or a sales document of the assigned sales document type.
In this menu option you set the following
defaults:
- You define the text determination
procedures.
- You assign the text determination procedures
for automatic text determination.
To define a text determination procedure you
have to set the following defaults for every text type:
- Dupli (duplicating when copying a
text)
If you select "yes",
the text is duplicated from the reference. It can be changed, but needs more
storage space. If you select "no", the text is copied from the reference, but
cannot be changed.
Using the error
group, you can mark texts as relevant for the incompletion log of the sales
documents. If a relevant text of this text type is missing in the sales
document, a note is included in the incompletion log.
Here, you indicate
whether the existence of a text is obligatory, or whether the SAP System
should only propose the text type.
In addition, you can
indicate which texts the SAP System should display in a pop-up window in case
of copying (for example, from the customer master record into a sales
document).
- Sequence (assignment of an access
sequence)
For text
determination in the sales & distribution documents, you assign an access
sequence to the text types in the procedure. The access sequence defines how
the SAP System is to search for the texts.
For the text object
"customer master record", you do not specify access sequences since these
texts are not copied but manually specified by the user.
Afterwards you assign the defined text
determination procedures as follows:
| Text object Key |
| Customer master record Account group |
| Sales document header Sales document type |
| Sales document item Item category |
| Delivery header Delivery type |
| Delivery item Item category |
| Billing header Billing type |
| Billing item Billing type |
| CAS CAS sales activity type |
|
Note
Currently you cannot set up your own error
groups for the incompletion log for texts in customizing.
In the standard SAP R/3 System, error group
"50" is defined for texts. The incompletion log takes it into account if the
texts are additionally characterized as required in the procedure.
Requirements
You can only include text types and access
sequences in a procedure which you have defined beforehand (see the section
"Define text types" and
"Define access sequences").
- The account groups, document types, and item
categories must already be defined. They are then proposed to you
automatically for assignment.
Actions
1. Check to
what extent you can use the text determination procedures contained in the
standard SAP R/3 System.
2. Change the
existing text determination procedures according to your needs or create new
ones.
To do this, branch
to the text determination procedures for a text object and display the texts
in the procedure.
3. Assign the
text determination procedures.
There are 2 ways to
do this:
- by calling up the text determination procedure
assignment
- by calling up text determination procedure
usage
Here, the
assignments are displayed for the account groups, the document types and item
categories.
Transport
To initiate transport, select 'Text -
Transport' in the initial screen.