Incoming Payment with Bill of Exchange 

Use

The customer pays his invoice by way of a bill of exchange. In the following scenario you post this bill of exchange and clear the open item in this way.

Procedure

  1. Call up the transaction as follows:
    2.

    Menu Path

    Accounting ® Financial Accounting ® Accounts Receivable ® Document entry ® Bill of exchange ® Payment

    Transaction Code

    F-36

  2. Enter the following data:
    3.

    Field

    Data

    Document date

    Current date + 14 Days

    Posting date

    Current date + 14 Days

    Document type

    DZ

    Period

    Current period

    Company code

    1000

    Currency/ rate

    EUR

    Transaction to be processed: Incoming payment

    Select

    PstKy

    09 (Special G/L credit)

    Account

    2145

    Sp.G/L (special general ledger-characteristic)

    W

    By choosing the special G/L account the system knows that a bill of exchange is to be posted on a separate entry screen. Simultaneously the system posts automatically to the special general ledger determined by the special general ledger characteristic.

  3. Choose .

    4. To skip any warning messages, choose .

  4. Enter the following data:
    5.

    Field

    Data

    Amount

    340,016.88

    Due on

    current date + 90 Days

    Issue date

    current date

    Planned usage

    D (discounting)

    Drawer

    address data of your company code

    Drawee

    address data of customer 2145

    Domicile

    Address of your bank, you are to put the bill of exchange to

    Cent.bnk loc

    Important for the rediscountability of the bill of exchanges. If the bank entered in the field domicile is on a central bank location already, you do not have to make an entry

    Discount rate

    10

  5. Choose .

    6. The number of discount days is calculated from the difference between issue date and due date (78 days in this example).

  6. Choose Process open items.
  7. Enter the following data:
    8.

    Field

    Data

    Special G/L ind

    W

    Automatic search

    Select

  8. Choose Process open items.
  9. If the Proposal for clearing dialog box appears, choose Accept.

    10. Note that the cash discount has to be deactivated. Otherwise choose Disc. (Deactivate discount).

  10. Position your cursor on the gross amount and choose Items (Activate Items).
  11. Choose Document ® Simulate.

    12. The Bill of Exchange Payment: Display Overview screen appears, where you can see a posting with 6 items.

    Example of posting:

    Item

    PK

    BusA

    Acct no.

    Ammount in EUR

    Tax

    1

    09W

    7000

    2145

    340,016.88

    		  

    2

    50

    		  

    275100

    7,367.03-

    1,178.05

    3

    50

    		  

    275300

    2.56-

    0.41

    4

    03

    		  

    2145

    8,548.72

    		  

    5

    15

    7000

    2145

    340,016.88-

    		  

    6

    50

    		  

    175000

    1,179.13-

    		  
  12. Double-click on the first item.

    13. You now see the bill of exchange in detail. In the General ledger field you see that the bill of exchange is posted to the differing reconciliation account 125000.

  13. Choose .
  14. Note the document number.
  15. Choose .
  16. In the Exit Editing dialog box, choose Yes.