Balance Audit Trail: Compilation of G/L Account Postings 

Use

You now call up the general ledger from the document file. This report documents the G/L account postings in the form of a general ledger. For every G/L account, all posting documents in a selected period are displayed, as well as how the debit and credit balances were created.

Procedure

  1. Call up the transaction as follows:
    2.

    Menu Path

    Accounting ® Financial Accounting ® General Ledger ® Periodic Processing ® Closing ® Document ® Balance Audit Trail ® All Accounts ® General Ledger from the Document File

    Transaction Code

    S_ALR_87100205

  2. Enter the following data:
    3.

    Field

    Data

    Company code

    1000

    Fiscal year

    Current fiscal year

    Posting period

    From current period To current period

    To further limit your selection, you can make entries in the further selections section.

    To do so, choose Edit ® Dynamic Selections and enter your user name in the corresponding field.

  3. Choose .

    4. You obtain an account sheet for the selected period in the form of a list.

    In a productive system, a different procedure is used for the monthly closing in order to form an account sheet that is cumulative over the entire fiscal year. In this case, a compilation of the data is made each month for the posting periods that are closed (similar to the list in the example). The summarized information is not merely a monthly list but is combined with the data extracted in previous runs in the fiscal year. The result is a new statement that contains all the data of the current fiscal year up to the end of the last closed posting period. At the end of the fiscal year, the account sheet can be created by pushing a button.

    For more information, see the program documentation.

  4. Choose .
  5. Enter the following data:
    6.

    Field

    Data

    Output device

    Your printer

    Print immediately

    Select

    Delete after output

    Select

    New spool request

    Do not select

  6. Choose Continue.

    7. The log is sent to your printer for printing.

    One page is printed for every G/L account containing at least one transaction in the period selected. It contains a list of the documents created and an overview of the debit and credit balances with information about the balance carried forward and the new balance of the G/L account.

  7. Choose until the overview tree appears.