Automatic Clearing of GR/IR Clearing Accounts 

Use

In addition to the GR/IR clearing account analysis, you also need to clear these accounts regularly. A program automatically clears goods received against the invoices received if the information matches.

Procedure

  1. Call up the transaction as follows:
    2.

    Menu Path

    Accounting ® Financial Accounting ® General Ledger ® Periodic Processing ® Automatic Clearing ® Without Specification of Clearing Currency

    Transaction Code

    F.13

  2. Enter the following data:
    3.

    Field

    Data

    Company code

    1000

    Fiscal year

    Current fiscal year

    Select G/L accounts

    Select

    G/L accounts

    191100 to 191199

    Clearing date

    Last day of current period

    GR/IR account special processing

    Select

    Test run

    Select

    Detail list with error log

    Select

    Run the process in test mode only. This allows you and other users of the IDES System to repeat this process.

  3. Choose .

    4. The log lists the goods and the invoices received that belong to the same transaction. Each item of a good receipt document is assigned to the corresponding item of the invoice received document.

    Since internal financial statements can be created for the business area level, the cleared items are listed according to business area.

    If the system outputs a blank log, or a log that only lists open transactions, the GR/IR clearing accounts have already been cleared.

    In this case, you can create a new purchase order, the corresponding goods receipt and invoice receipt, and restart the program for automatic clearing. The process Invoicing from Materials Management (MM) describes the procedure.

    If you then start the program, you will determine that the goods receipt document has been cleared with the invoice receipt document.

  4. Choose until the overview tree appears.