Analysis of GR/IR Clearing Accounts: Entering Goods Receipts  

  1. Call up the transaction as follows:
    2.

    Menu Path

    From the Purchasing node, choose Purchase Order ® Follow-On Functions ® Goods Receipt

    Transaction Code

    MIGO

  2. Enter the following data:
    3.

    Field

    Data

    Purchase order

    Your purchase order number

  3. Choose .

    4. The system copies the header data of the purchase order into the header data area of the GR document.

  4. In the header data area of the General tab page, enter the following data:
    5.

    Field

    Data

    Document date

    Today’s date

    Posting date

    Today’s date

  5. Select your item, and then choose the Wk tab page at the bottom of the screen to check your organization data.
  6. Enter the following data on the Wk tab in the item detail area:
    7.

    Field

    Data

    Storage location

    0001

  7. In the item detail area, set the OK indicator for your item, then choose Post.

    8. The system confirms the posting and assigns a material document number.

    Make a note of the document number.

  8. Choose .

    9. You can now display the material document and the corresponding accounting document.

  9. Call up the transaction as follows:
    10.

    Menu Path

    From the Inventory Management node, choose Material Document ® Display

    Transaction

    MB03

  10. Enter the following data:
    11.

    Field

    Data

    Material doc.

    Document number from step 7

    Material doc. year

    2000

  11. Choose .

    12. The system displays the material document.

  12. Position your cursor on the material line item, and then choose Accounting docs...
  13. In the dialog box, choose Accounting document.

    14. The posting is as follows:

    · Debit: Account 300000 (Inventory: Raw materials)

    · Credit: Account 191100 (Goods Recvd/Invoice Recvd)

    This document is an open item that is only cleared once the invoice for the order has been received.

    In this example, we do not enter an invoice. For this reason, you have to make an adjustment posting for the quantity received that has not yet been billed.

  14. Choose .
  15. To close the dialog box, choose .
  16. Choose until the overview tree appears.