Accruals/Deferrals: Creating Reversal Postings 

Use

At the start of the next year, you have to reverse the accrual/deferral postings. This posts the amounts to rent expense for the months January and February. In this process, you complete the reversal posting of the 3,000.00 DEM to the expense account for rent.

Procedure

  1. Call up the transaction as follows:
    2.

    Menu Path

    From the General Ledger node, choose Periodic processing ® Closing ® Valuate ® Reverse Accrual/Deferral Document

    Transaction Code

    F.81

  2. Enter the following data:
    3.

    Field

    Data

    Company code

    1000

    Document number

    Noted document number (from last activity)

    Test run

    Select

    Normally, you would select more than one document. In this example, you only reverse the one posting. This ensures that you do not change the dataset of other users.

  3. Choose .

    4. The log shows the documents that can be reversed.

  4. Choose Reverse documents.

    5. The document number of the reversal posting is now displayed under the accrual document.

  5. Make a note of the document number.
  6. Choose until the overview tree appears.
  7. Call up the transaction as follows:
    8.

    Menu Path

    From the General Ledger node, choose Document ® Display

    Transaction Code

    FB03

  8. Enter the following data:
    9.

    Field

    Data

    Document number

    Reversal document number from step 5

    Company code

    1000

    Fiscal year

    2001

  9. Choose .

    10. The document you just posted is displayed. The posting record is as follows:

    · Debit: Account 470000 (Occupancy costs) EUR 3,000.00

    · Credit: Account 98000 (Accrued income) EUR 3,000.00

    The reversal transfers the amount from the balance sheet (asset item) to the profit and loss statement where it is an expense item.

    The posting date is the date that you entered as the reversal date in the accrual document.

  10. Choose until the overview tree appears.