Accruals/Deferrals: Creating Accrual/Deferral Postings 

Use

From a cash flow point of view, the money is spent in the current fiscal year. However, with accrual-based accounting, only a portion of the expense can be posted in this year: A deferral of the expense is necessary. The expense for January and February of the next fiscal year is thus posted to an account for prepaid expenses.

Procedure

  1. Call up the transaction as follows:
    2.

    Menu Path

    Accounting ® Financial Accounting ® General Ledger ® Periodic Processing ® Closing ® Valuate ® Enter Accrual/Deferral Doc.

    Transaction Code

    FBS1, FB03

  2. Enter the following data:
    3.

    Field

    Data

    Document date

    12/31 of the current fiscal year

    Type

    SA

    Company code

    1000

    Posting date

    12/31 of the current fiscal year

    Reversal reason

    05 (accrual)

    Reversal date

    01/01 of the following fiscal year

    PstKy

    40

    Account (accrued income)

    98000

    The reversal date is noted by the system and is automatically used as the posting date in the document when the posting is reversed.

  3. Choose .

    4. Confirm any warnings with .

  4. Enter the following data:
    5.

    Field

    Data

    Amount

    3,000.00

    Tax code

    V0

    Calculate tax

    Select

    Business area

    1000

    Text

    Prepaid rent for warehouse in December

    PstKy

    50

    Account (expense)

    470000

  5. Choose .
  6. Enter the following data:
    7.

    Field

    Data

    Amount

    *

    Cost center

    4220

    Text

    Prepaid rent for warehouse in December

  7. Choose .

    8. Skip the warnings by choosing .

  8. Make a note of the document number.
  9. Choose Document ® Display.

    10. The document you just posted is displayed. The posting record is as follows:

    · Debit: Account 98000 (Accrued income) EUR 3,000.00

    · Credit: Account 470000 (Occupancy costs) EUR 3,000.00

    The amount of 3,000.00 DEM should be considered an expense in the following year and was thus transferred from the expense account for rent to a balance sheet account for prepaid expenses.

  10. Choose until the overview tree appears.

In the Exit Processing dialog box, choose Yes.