Reconciliation of Documents and Transaction Figures 

Use

In this process, you check the debit and credit transaction figures of customer, vendor, and G/L accounts with the debit and credit totals of the posted documents. You also check the debit and credit transaction figures of these accounts with the debit and credit balances of the application indices.

This reconciliation gives you the assurance that your ledgers are technically correct (comparison of individual documents with the totals).

For quality assurance reasons, this reconciliation report should be a part of each month's closing process.

Procedure

  1. Call up the transaction as follows:
    2.

    Menu Path

    Accounting ® Financial Accounting ® General Ledger ® Periodic Processing ® Closing ® Check/count ® Comparison

    Transaction Code

    F.03

  2. Enter the following data:
    3.

    Field

    Data

    Company code

    1000

    Fiscal year

    Current fiscal year

    Fiscal period

    Current period

    Fiscal period to

    Current period

    Documents/transaction figures

    Select

    Indexes/transaction figures

    Select

  3. Choose .

    4. A detailed report is displayed with information about the balances check in A/P, A/R, and the general ledger. The differences should always equal zero.

    At the end of the list, the message No differences have appeared is displayed.

  4. Choose .
  5. Keep the same selection criteria while additionally selecting the Display history field.
  6. Choose .

    7. The results of all previous analyses are displayed in summarized form.

    If the report has only been executed once, the list will only have one entry.

  7. Position your cursor on a line and choose Totals.

    8. In the Display Totals dialog box, the system displays the results of the comparison for the period selected (totals per customer, vendor, and G/L account).

  8. Choose Back.
  9. Choose Accounts.

    10. If differences occurred, those accounts are displayed in which differences between the total of the line items and the transaction figures or indexes occurred.

  10. Choose until the overview tree appears.