Display List of Open Items

Use

The following transaction enables you to look at the invoices in Financial Accounting. Two variants have been defined for this transaction: For company code 1000 the variant "accounts payable payment program Europe" (1000, 1001, 1002, 1003, 1005) and for company code 3000 the variant "accounts payable payment program" USA (3000, 3100, 3715, 3725).

Procedure

  1. Call up the transaction as follows:
    2.

    Menu Path

    Accounting ® Financial Accounting ® Accounts Payable ® Account ® Display/change line items

    Transaction Code

    FBL1N

  2. On the Vendor Line Item Display screen, choose .
  3. The system displays a dialog box: Select either KRED.EUROPA or KRED.USA and then choose .

    4. You return to the first selection screen.

  4. Choose .

    5. The system displays the line item list. The system displays additional information pertaining to payment conditions for each invoice. The payment date is the latest date by which the payment has to be made in order to benefit from the highest level of cash discount.

  5. Double-click on the first document of the following vendor to view the vendor line items:
    6.

    Field

    Europe

    North America

    Vendor

    1001

    3000

    Where nothing is entered in the Pmnt block field the invoice can be paid.

    If the field contains an "R", this means that another user has already processed the document. Choose another document.

  6. From the Display Document: Line Item 001 screen, choose Environment ® Original Document.

    7. The system displays an overview of the invoice in Materials Management with information on material, quantities, and gross invoice amount.

  7. To display the purchase order history, position your cursor on the purchase order number and choose PO history.

    8. The system branches to the Order History for Purchase Order #### Item #### screen. Both a goods receipt and an invoice receipt have been posted for the purchase order in Materials Management.

    This transaction permits you to document the data that you generated using CATT. In the real world, an employee in Materials Management would have created the purchase order, the goods receipt, and the invoice receipt.

  8. Choose until you reach the Vendor Line Item Display screen.
  9. Double click on a line item for the following vendor:
    10.

    Field

    Europe

    North America

    Vendor

    1005

    3100

    As in the first example, the system provides you with an overview of the invoice items. On this occasion, the letter "R" is in the Pmnt block field.

    This means that the invoice is blocked for payment. The block indicator "R" indicates an invoice verification block in Materials Management. A block can be set here for different reasons, such as discrepancies between the purchase order quantity and the quantity of delivered goods.

  10. On the Display Document: Line Item 001 screen, choose Environment ® Original Document.

    11. The system displays an overview of the invoice in Materials Management with information on material, quantities, and gross invoice amount.

  11. Position the cursor on the purchase order number and choose PO history to display the purchase order history.

    12. In contrast to the first example, only the invoice has been posted here. The ordered goods have not yet been delivered. For this reason, the system has blocked the invoice.

    The block can either be removed automatically when the goods receipt has been posted, or the indicator can be manually removed by someone working in Financial Accounting or Materials Management.

  12. Choose until the overview tree appears.