Entering a Recurring Document With Document Display 

Use

First you create a template for the recurring document. This template contains all the data necessary for posting the monthly rent payment - for example, all the accounting information such as account numbers, posting keys, tax codes, as well as information on when and how often to create the actual accounting documents.

Procedure

  1. Call up the transaction as follows:

    2. Menu Path

    Accounting ® Financial Accounting ® Accounts Payable ® Document Entry ® Reference Documents ® Recurring Document

    Transaction Code

    FBD1, FBD3

  2. Enter the following data:
    3.

    Field

    Europe

    North America

    Company code

    1000

    3000

    First run on

    Last Friday of current period

    Last Friday of current period

    Last run on

    28.12.2001

    28.12.2001

    Run schedule

    1000

    3000

    Document type

    KR

    KR

    Currency/rate

    EUR

    USD

    Reference

    For example: Rental agr. A115

    For example: Rental agr. A115

    PstKy

    31

    31

    Account

    1000

    3000

  3. Choose .
  4. Enter the following data:
    5.

    Field

    Europe

    North America

    Amount

    5000

    5000

    Tax code

    V0

    I0

    Payment terms

    0001

    0001

    Assignment

    Recurring entry

    Recurring entry

    Text

    Rent warehouse

    Rent warehouse

    PstKy

    40

    40

    Account

    470000

    470000

  5. Choose .

    6. The system warns that the payment conditions have been changed.

  6. Choose .
  7. Enter the following data:
    8.

    Field

    Europe

    North America

    Amount

    *

    *

    Cost center

    1000

    1000

    Text

    Rent warehouse

    Rent warehouse

  8. Choose .
  9. Choose .
  10. Make a note of the document number.
  11. To display the document, choose Document ® Display.
  12. To check the recurring entry data, choose Environment ® Recurring entry data.

To display or change the recurring document at a later time, select from the Accounts Payable menu Document ® Reference documents ® Recurring document ® Change or Display. This change is possible, because the recurring document is not an accounting document.
  1. Choose until the overview tree appears.