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Configure
Standard Tasks for Workflow in the Project System
In the Project System, the following standard
tasks are available for workflow:
- Standard task TS20000653: Purchase
order change
If you change dates,
quantities, the customer, the vendor or an address in a network for material
components and externally processed activities for which a purchase order
already exists, a workflow is automatically triggered.
The person
responsible in purchasing receives a mail message about the required changes
and can change the purchase order(s) directly from the mail.
- Standard task TS00007944: Entering
actual data
A workflow for
confirmation can be created from the information system. The pool of
confirmations can be sent to different locations, for example to a specific
user or work center.
- Standard task TS00008015: Deviation in
the confirmation is toolarge
If the duration or the work exceeds the
predefined values in the confirmation, a workflow is automatically triggered:
The MRP controller receives a work item by mail and can display the
confirmation or the network from there, or correspond with the author of the
mail.
- Workflow template WS20000265:
Configuration Change Management
If a configuration
change is made in a sales order and, due to a conflict that has occured, the
network is given the Manual adjustment necessary
status, a workflow with template WS20000265 is started and has the following
process flow:
A dispatcher
determines the employee in project planning who is to make the manual
adjustment. He takes this decision after the system has displayed the network.
The dispatcher is determined via a role that evaluates the network data and
the structure of the company. After this, the dispatcher can still enter a
text for the the agent he/she determines. The agent then sees the text and
immediately start to edit the network. The workflow finishes with the
successful conclusion of the change comparison. It is also possible to use the
workflow template without a dispatcher.
The workflow
template contains the following standard tasks:
- TS20000477 Display Change
Management
Standard
Settings
Standard task 00200040: Change
network
This task is an example of the milestone
function start workflow task and has been predefined by
SAP.
The transaction Change
network is called up by this standard task.
Notes
Do not use the milestone function Start
workflow task to create new networks.
Technical background: The system only creates a
number for the network once you have saved it. This temporary number, which is
given to the network when it is created, is also used to trigger a workflow
task.
Activities
1. Assign the
standard tasks to the authorized agents.
2. Activate the
event link between the standard task and the corresponding event.
3. In the
paramters for the network type, determine whether workflows can be
started.
4. In the
parameters for confirmation, determine whether a workflow is to be triggered
in case of a deviation in duration or work.