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Define Item
Categories for Deliveries
In this menu option you define your item
categories for deliveries. In connection with the delivery types, they
represent the different business transactions in the SAP System.
The item categories, together with the delivery
types contained in the standard SAP R/3 System, cover the usual business
transactions.
You have the following possibilities for
defining your own item categories:
- Change an existing item category.
- Copy an existing item category and change it
according to your requirements.
- Create a new item category.
In this menu option you do not make
specifications concerning the following functions:
You will edit these functions later in the
respective menu options.
This means that the definition of a delivery
item category is only complete if you have edited all of these menu
options.
In this menu option you have to make or check
the following specifications:
- Specify an alphanumeric key with up to 4
characters for the item category.
- Enter text to describe the key.
Here you define that
it is not necessary to specify a material number for the item category. For
example, you do not have to specify a material number for text
items.
Concerning the
quantity specifications in a delivery item, you can define the
following:
- For delivery quantity 0 you can define
different system responses.
- The shortfall of a minimum quantity that you
have defined in the material master record or in a customer-material info
record can be checked by the SAP System. Here you determine the system
response in case of a shortfall.
- The SAP System can check whether the original
order quantity is exceeded. Here you define the system response if the
original order quantity is exceeded.
You can determine
the transaction procedure for an item category individually:
Here you determine
the screens which are to be displayed for a certain transaction (for example,
creating a delivery) and the sequence in which they are
displayed.
Here you determine
the fields, depending on the item category, which are to be displayed by the
SAP System on the item screens.
You can display a
list of the keys you may use under "Possible entries". Currently, you cannot
change the keys in Customizing.
Note
If you create or copy new item categories for
deliveries, you have to compare them with the item categories for sales
documents. The SAP System copies the item category of an order item into the
delivery. Therefore, you must have defined an item category with the same name
for the delivery.
SAP
Recommendation
- If you define your own item categories, the
keys should start with the letter Z since SAP reserves this name convention in
the standard system.
- If you define your own item categories, you
should copy similar item categories defined by SAP and make the corresponding
changes.
In this case, all
specifications of the already existing item category are copied as well as the
allocation to the delivery types. In particular, data, for example, concerning
text determination or document flow, which you do not edit in this menu
option, is copied. This way, you can test your new item categories with regard
to defaults set here without having to edit the other menu
options.
- When copying sales document types, item
categories, and schedule line categories, the SAP System automatically creates
a log with the copied data. Using the log, you can check whether all copied
data applies to your item category or whether you have to make
changes.
Actions
- If you only have to make insignificant changes
to the existing item categories, do so as appropriate.
An insignificant
change may be a changed description. Insignificant changes refer to parameters
that are not used for controlling purposes.
- If you have to make further changes, define
new item categories.