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Create and
Assign Commitment Items
In this step, you assign the following
commitment items to a G/L account:
- Default values created automatically by the
system
- Existing commitment items
- New commitment items you have
created
Background to the Default
Values
The system uses the information from the G/L
account to determine the default values for a commitment item (description and
attributes).
| Description |
= Description of the G/L account |
| Attributes |
= Derived from the G/L account type |
Note the following:
The system derives the default values
exclusively from the information in the G/L account. This may lead to the
system proposing a commitment item that has the same description as an
existing commitment item, though the other attributes will be
different.
For more information, see the section
Adopting Default Values.
Activities
1. Enter a
company code in the Selection part of the screen and
choose Enter .
As the company code
is assigned to an FM area, the system automatically fetches the appropriate FM
area and fills the relevant input field.
2. To select
G/L accounts for the company code, choose Execute
Selection.
You can limit the
selection by speciying an interval for the G/L accounts to be
selected.
The system selects
all the G/L accounts, or all of the accounts within the interval you specify,
and displays the following data in the table:
- If one exists, the commitment item assigned to
the G/L account, with itsdescription, financial transaction, and item
category
- Commitment item default values for each G/L
account
The
Status column tells you:
- If no commitment item has been assigned to the
G/L account (Incomplete)
- Whether the assigned commitment items differ
from the default values (Agree, Different)
- About the state of the G/L accounts (Blocked,
Inconsistent)
For more
information, read the Meaning of Statuses
section.
3. Assigning
Commitment Items
You can assign
commitment items:
- By adopting the default values
Manual
Commitment Item Assignment
In manual commitment
item assignment, you can:
- Assign an existing commitment item to a G/L
account
To do this, enter
the relevant commitment item in the table. The system completes the commitment
item attributes automatically.
- Create a new commitment item and assign it to
a G/L account
To do this, enter
the required description and the attributes in the table. The system creates
the commitment item and assigns it to the G/L account
automatically.
If you want to
assign a commitment item to more than one G/L account, select the relevant G/L
accounts in the table, enter the commitment item (new or existing) and its
attributes in the Collective Assignment section of
the screen and choose Execute Collective Assignment. The system overwrites any
commitment items already assigned.
Adopting
Default Values
You can adopt the
default values if:
- No commitment items have been assigned to the
G/L accounts yet
To this end, select
the relevant G/L accounts and choose Fill or
Overwrite .
The system creates
commitment items per the default values and assigns them to the relevant G/L
accounts.
- Commitment items are already assigned to the
G/L accounts
To this end, select
the relevant G/L accounts and choose
Overwrite.
The system creates
commitment items per the default values and assigns them to the G/L account in
place of the commitment items already assigned.
Note
If the system,
during assignment of default values, detects that there is already a
commitment item with this description, it assigns the existing commitment item
to the G/L account.
If the attributes in
this commitment item do not agree with the default values, the system sets the
assignment status to Different. This difference may
affect how data from the G/L account is recorded in PS Cash
Management.
1. Store the
data.
Choose
Save to store the values in the database.
The system saves the
newly created commitment items and all assignments with statuses
Agree and Different.
Meaning of the
Statuses
The status gives you the following
information:
The values defaulted
by the system for financial transaction and item category agree with the
attributes of the assigned commitment item. The system does not check whether
the descriptions agree.
The values for
financial transaction and item category defaulted by the system do not agreed
with those in the assigned commitment item. The system does not check whether
the descriptions agree. The difference may affect how data from the G/L
account is recorded in PS Cash Management.
No commitment item
is assigned to the G/L account.
The data could not
be saved because the G/L account is inconsistent. Check the G/L
account.
The G/L account is
blocked by another user.
Further
Notes
If you want to change existing commitment items
or create individual commitment items, choose the step
Process Individual Commitment Items.