Entering Cash Receipts 

Use

In this process, the customer pays the invoice in cash. The amount is posted directly to the cash journal. You also enter a cash transfer from the bank. The cash journal entries are only posted to the general ledger when you have posted the saved amounts.

Procedure

  1. Call up the transaction as follows:
    2.

    Menu Path

    Accounting ® Financial Accounting ® General Ledger ® Document Entry ® Cash Journal Posting

    Transaction

    FBCJ, FB03

  2. Choose Change Cash Journal.
  3. Enter either company code 1000 with cash journal 0002 for Germany, or company code 3000 with cash journal 0003 for North America.

    4. Cash journal 0002 uses currency EUR. You can however also enter incoming and outgoing payments in DEM by choosing cash journal 0001.

  4. Choose .
  5. Enter the following data:
    6.

    Field

    Europe

    North America

    Data Selection

    		    

    Display period

    Today

    Today

    Cash journal (defaulted)

    Petty cash (cash journal)

    Petty cash (cash journal)

    Company code

    IDES AG

    IDES US INC

    The opening balance can vary, if cash receipts or cash payments have already occurred. You can also choose the display periods This week or Current period.

  6. Choose the Cash Receipts tab.
  7. Enter the following data:
    8.

    Field

    Data

    1. Business transaction

    Payment from customer

    To enter a business transaction, use the input help and then choose in the dialog box.

    In the following dialog box, choose the relevant business transaction, and then choose .

  8. Enter the following data:
    9.

    Field

    Europe

    North America

    Amount

    1,000.00

    1,000.00

    Customer

    1000

    3350

    Recpt recipient

    Customer name

    Customer name

    Text

    Any text

    Any text

  9. Choose .
  10. Enter the following data:
    11.

    Field

    Data

    2. Business transaction

    Cash transfer from bank

    Amount

    5,000.00

    Text

    Any text

  11. Choose .

    12. The document status displays a red light. This means that the cash journal entry has only been entered in the system.

  12. Choose Save.

    13. The cash journal entries have now been saved locally and the balances updated. The system automatically assigns document numbers to the business transactions.

    You can still delete the saved entries if the corresponding receipt has not yet been printed. To do this, select your business transaction, then choose .

  13. Select the business transaction Payment from customer, then choose Receipt.

    14. You see the print preview of the receipt confirmation.

  14. Choose .

    15. The cash journal entries have still not been updated to the general ledger. This means that no FI follow-on documents exist yet.

  15. Choose Post.

    16. In the document status column, the light has changed to green. In the balance display for the display period, you can see the number of receipts. The receipts total has been increased by the posted amounts.

  16. Select one of the business transactions, then choose Follow-on docs.
  17. In the dialog box, choose Accounting document.

    18. The document overview appears.

  18. Choose .
  19. To close the dialog box, choose .
  20. Choose .